Overview
Facilities Coordinator Jobs in Concord, USA at Jobtailor
Responsibilities
- Coordinate and respond to facilities work orders from U.S. sites, ensuring timely resolution through vendor and stakeholder communication.
- Maintain tracking systems, documentation, and status reporting for all facilities requests.
- Support daily workplace operations across multiple OBNA office locations.
- Coordinate procurement of furniture, fixtures, equipment (FF&E), and fire and life safety equipment.
- Obtain and distribute Certificates of Insurance (COIs) as required.
- Coordinate vendors and monitor performance and compliance.
- Process invoices, expense documentation, and reconciliations.
- Administer fleet records, scheduling, and accident documentation.
- Meet productivity, quality, and Corporate Compliance standards.
- Perform other duties and special projects as assigned.
Requirements
- 3+ years of experience in facilities management, workplace operations, office administration, or a related field
- Experience supporting multiple office locations or a geographically dispersed portfolio
- Ability to manage priorities across sites with different needs and stakeholders
- Experience coordinating with remote vendors and property management across regions and time zones
- Experience managing facilities vendors, including pest control, landscaping, and building maintenance
- Experience with fleet administration, asset management, or similar operational responsibilities preferred
- Strong organizational skills with the ability to manage competing priorities
- Proven problem-solving skills in a multi-site environment
- Ability to work independently while collaborating effectively with cross-functional teams
- Strong communication, customer service, and stakeholder management skills
- Proficiency in Microsoft Office and administrative systems
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Title: Facilities Coordinator
Company: Jobtailor
Location: Concord, USA
Category:
