Overview
Facilities Coordinator Jobs in Houston, USA at Perella Weinberg
This position is responsible for overseeing the day-to-day operations, maintenance, and optimization of three office locations;
Houston, TX;
Denver, CO; and Calgary AB. This role ensures that all facilities provide a safe, functional, and welcoming environment that supports employee productivity and reflects the organization’s professional standards. The position requires strong leadership, cross‑functional collaboration, and the ability to manage diverse operational responsibilities across multiple sites.
Responsibilities
- Facilities Operations & Maintenance
Oversee all aspects of building maintenance, repairs, and preventive maintenance programs across multiple locations. Manage relationships with building management, landlords, and external vendors to ensure timely resolution of facility issues. Coordinate and supervise all maintenance activities, including HVAC, electrical, plumbing, general building systems, furniture, and appliances. Ensure compliance with all safety regulations, building codes, and company policies.
- Amenities & Hospitality Services
Develop and manage workplace amenities programs that enhance employee experience and support company culture. Oversee hospitality services including reception areas, conference centers, kitchen and pantry services, and other shared spaces. Ensure all amenity spaces are well‑maintained, properly stocked, and meet the needs of employees and visitors. Coordinate closely with Information Technology to assure that all AV equipment in conference and hospitality spaces are maintained in good working order.
- Leadership & Management
Directly supervise and provide leadership to reception staff, conference center coordinators, and housekeeping personnel in Houston, and support office managers in the Denver and Calgary regional offices. Establish performance standards and conduct regular check‑ins with stakeholders. Create and manage staff schedules to ensure appropriate coverage across all sites. Maintain working relationships, share best practices, and seek problem‑solving advice from other members of the Corporate Services Team at other locations.
- Conference Center & Meeting Room Management
Oversee the operation and scheduling of conference centers and meeting spaces across all locations. Ensure rooms are properly equipped with necessary technology, furnishings, and supplies. Coordinate catering services and special event setup as needed. Implement and manage room booking systems and protocols (this is a direct responsibility of the Reception/Conference Coordinator, but the FM would be accountable and manage the Receptionist/Coordinator).
- Housekeeping & Environmental Services
Manage housekeeping operations to maintain clean, organized, and professional work environments. Develop cleaning schedules and quality standards for all locations. Coordinate waste management, recycling programs, and sustainability initiatives. Conduct regular inspections to ensure cleanliness standards are consistently met.
- Reprographics & Mail Services
Oversee reprographics operations including printing, copying, binding, and document management services. Manage equipment maintenance and vendor relationships for printing and mailing equipment. Implement cost‑effective solutions for document production and distribution needs.
- Space Planning & Workplace Design
Lead space planning initiatives to optimize office/workstation assignments and ensure efficient use of the workspace. Manage moves, adds, and changes (MAC) including seating assignments, department relocations, and office reconfigurations. Coordinate with stakeholders to understand space needs and develop solutions that support business objectives. Maintain accurate floor plans, seating charts, and space utilization.
- Cross‑Functional Collaboration Partner
Partner closely with Information Technology to coordinate infrastructure requirements, technology installations, and ensure seamless integration of facility and IT systems. Collaborate with Human Resources on onboarding, off‑boarding, workplace policies, and employee experience initiatives. Work with Marketing on maintaining brand standards in physical spaces, coordinating events, and…
Title: Facilities Coordinator
Company: Perella Weinberg
Location: Houston, USA
Category:
