Overview
Faculty Administrative Assistant Jobs in Decatur, GA at Agnes Scott College
Summary: To perform highly skilled and responsible secretarial work in support of a principal, supervisor, manager, or specialist; and to assist with office and routine administrative duties.
This individual demonstrates the use of cost-effective procedures in fiscal management and confers with his/her supervisor when making budget related decisions.
This individual assists management in making decisions that may have a great impact on others. However, most of the decisions made are discussed with the Supervisor prior to implementation.
Essential Duties: (These duties represent a sample and may vary by position.)
Perform administrative duties within the clerical support system; recommend improvements in workflow, procedures and use of equipment and forms.
Operate standard office machines such as typewriters, photocopiers, duplicating machines, telephones, calculators and computers.
Type, proofread and word process a variety of documents including general correspondence, agendas, reports and memos from rough draft or verbal instruction.
Assist in a variety of department operations; perform special projects and assignments as requested prepare reports; gather, assemble and summarize information and data.
Coordinate special programs in support of department activities; records and forms; distribute materials by school system staff, school site personnel and the general public.
Maintain accurate and detailed records, verify accuracy of information, research discrepancies and record information.
Prepare, collate and distribute routine summary reports and mailings.
Maintain calendars of department activities, meetings and various events; coordinate activities with other departments, the public and outside agencies.
Prepare various billings for payment; research and review reports and supporting documents; obtain proper approvals; prepare checks or submit bills for processing.
Schedule appointments and prepare for meetings.
Utilize positive human relation skills to interact with teachers, assistant principals, administrators, other staff, students and parents in fulfilling requests for assistance as appropriate.
Screen office and telephone callers; respond to complaints and requests for information on regulations, procedures and practices relating to assigned responsibilities; respond to routing or general information, inquiries or requests; refer others to appropriate personnel.
Exercise judgment in policy explanations.
Accurately completes data entry assignments.
Open, sort and distribute incoming mail
Determine mail priority for supervisor.
Order, store and issue supplies and materials pertinent to the function to which assigned; maintain office supply inventory records.
Tracks Furniture and Equipment (F&E) inventory.
May assist in training and monitoring the work of temporary secretaries or student assistants; may assist in providing training to clerical staff as appropriate.
Performs related as assigned.
Education and Experience:
Minimum
High School Diploma or G.E.D. with Secretarial Coursework
2 years secretarial experience.
Desired
Associate degree
Secretarial experience in a school setting
Licensing / Certification Requirements: N/A
# of Jobs 1.00
Salary: From 20.70
Teacher Scale N
Minimum Educational Requirements HS diploma
Term 12 Month
Additional Job Information
Title: Faculty Administrative Assistant
Company: Agnes Scott College
Location: Decatur, GA
