Overview
Family Assistant Jobs in Las Vegas, New Mexico, USA at Hire Society
A prominent Founder and Managing Partner seeks a highly experienced and proactive Senior Executive Assistant to provide seamless administrative support. This role requires an individual with exceptional organizational skills, sharp attention to detail, and the ability to anticipate the Executive’s needs while operating with a strong sense of urgency. The ideal candidate thrives in high-pressure environments, takes initiative, and excels at maintaining structure and efficiency in a dynamic setting.
This is a full-time, in-office position, with a Monday–Friday schedule from approximately 9:00 AM to 5:30 PM. The candidate must remain flexible for extended hours as needed and be responsive to urgent requests outside of working hours.
Job responsibilities include, but are not limited to:
Manage a complex and ever-changing calendar, prioritizing appointments and coordinating all meeting logistics
Arrange and oversee domestic and international travel, ensuring seamless itineraries and handling all logistics
Act as a gatekeeper, screening and prioritizing incoming communications, visitors, and requests on behalf of the principal
Organize and prepare materials for meetings, taking notes, tracking action items, and following up as needed
Oversee and manage all correspondence, including drafting, editing, proofreading, and maintaining records of written materials
Maintain and organize digital and physical files, ensuring accurate record-keeping and data management
Monitor to-do lists, deadlines, and priorities to ensure tasks and projects are completed efficiently
Manage and improve systems and processes to enhance workflow and productivity
Provide high-level administrative support, ensuring smooth daily operations across both business and personal matters
Interface professionally with family, guests, team members, vendors, and external contacts on behalf of the principal
Oversee vendor coordination and management for office needs
Manage expenses, including processing reimbursements, purchase orders, and invoices with accuracy and attention to detail
Support event coordination, gifting, and special projects
Anticipate the principal’s needs, taking proactive steps to ensure efficiency and organization
Additional Executive Assistant duties as needed upon request
Requirements:
Fluent in English with exceptional written, verbal, and phone/email communication skills
Degree from an accredited college or university preferred but not required
10+ years of experience supporting a C-level executive in a similar role
Excellent references required from both current and previous employers
Discreet, trustworthy, and able to handle sensitive information with integrity and strong ethics
Poised, professional, and emotionally intelligent with a high level of discretion
Highly organized with exceptional multitasking, problem-solving, and attention to detail
Proactive and resourceful; able to anticipate needs, implement structure, and drive efficiency
Hands-on and adaptable; takes full ownership of tasks with a “no task is too big or too small” mindset
Strong ability to work both independently and collaboratively within a team
Open to feedback with a confident, solutions-oriented approach
Tech-savvy with proficiency in Microsoft Office, PC, and Mac systems
Valid driver’s license
Flexible in scheduling and available to work additional hours, including occasional travel as needed
Authorized to work in the United States without sponsorship or restrictions
Compensation:
$100,000-$150,000 per year
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Title: Family Assistant
Company: Hire Society
Location: Las Vegas, New Mexico, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Administrative Management, Business Administration)
