Overview
Field Administrative Assistant Jobs in Anaheim, CA at Rosendin
Benefits:
Company parties
Competitive salary
Opportunity for advancement
About Us:
“Don’t allow your stumbling blocks to stop you….use them as stepping stones to promote you to the next level.”
Transitional Therapeutic Services (TTS) is committed to delivering compassionate, client-centered behavioral health services that promote healing, growth, and resilience. We are seeking a motivated and experienced Clinical Coordinator to help lead one of our service lines and ensure excellence in care, compliance, and team performance.
Position Summary:
Transitional Therapeutic Services (TTS) is seeking a highly organized and proactive Administrative Support to support day-to-day administrative operations. This position plays a key role in supporting staff, managing office systems, and assisting with human resources functions such as onboarding, file maintenance, and data entry. The Administrative Assistant ensures the smooth operation of the front office and supports agency-wide initiatives to maintain compliance and efficiency.
Key Responsibilities:
Serve as the front desk representative: greet visitors, answer and route phone calls, and maintain a professional and welcoming environment.
Support staff with administrative tasks including typing, filing, faxing, scanning, and scheduling.
Assist in onboarding new hires, coordinating orientation, evaluations, and offboarding procedures.
Maintain up-to-date beneficiary and staff files (paper and electronic), ensuring compliance with documentation policies.
Conduct regular file audits and follow up on missing or outdated paperwork.
Coordinate agency-wide communications, send reminders for due documents, and assist with reporting.
Prepare mail (incoming and outgoing), organize office supplies, and manage inventory.
Assist in compiling agency reports, statistical data, and other documents for CEO and leadership.
Facilitate preparation and coordination of staff meetings, trainings, and special events.
Provide initial responses to HR-related questions and refer complex matters to appropriate leadership.
Enter and update information into agency databases, ensuring data accuracy and confidentiality.
Support Quality Assurance and Compliance initiatives as directed by the CEO or designated leadership.
Productivity and Compliance Expectations:
Maintain punctual and consistent attendance; notify supervisor of schedule changes as required.
Follow all confidentiality protocols and HIPAA guidelines.
Maintain professionalism, demonstrate effective communication, and support a collaborative team environment.
Attend all required trainings, meetings, and supervision sessions.
Adhere to all safety procedures and participate in safety trainings.
Minimum Qualifications:
Associate degree or equivalent administrative experience.
Minimum of 2 years of clerical/administrative experience.
Strong written and verbal communication skills.
Proficiency in Microsoft Office (Word, Excel, PowerPoint; familiarity with Access preferred)
Demonstrated ability to manage sensitive information with discretion.
Ability to work independently, prioritize tasks, and meet deadlines.
Willingness to work occasional evenings or weekends and travel for short business trips.
Preferred Qualifications:
Experience in the mental health or non-profit sector.
Prior experience working with individuals with disabilities.
Familiarity with HR onboarding processes and database systems like ADP
Knowledge of grant reporting or agency-wide compliance tracking.
Benefits:
Professional development opportunities
Supportive and mission-driven team environment
Comprehensive medical coverage
Schedule: Day shift
Experience Required:
Mental Health field: 1 year (Preferred)
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Title: Field Administrative Assistant
Company: Rosendin
Location: Anaheim, CA
