Overview
Field Office Administrator II Jobs in San Antonio, TX at Williams
Title: Field Office Administrator II
Company: Williams
Location: San Antonio, TX
Do something that means something at Williams. This isn’t just a job – it’s an opportunity toexplore and discover your passionwith coworkers who become friends and mentors who push you to be your best self in and out of the office. At Williams, we make clean energy happen. And you can too, so bring your energy to ours!
The Field Office Administrator II is responsible for supporting a particular region, performing administrative functions in areas of contract administration, procurement and payables, inventory, cross area support, budgeting and forecasting, metrics, training and support activities and compliance. The ability to learn quickly and thrive in a team environment are keys to success!
Your work will challenge you, and with our Core Values to guide you, you’ll quickly learn and grow with us.
Responsibilities/Expectations:
Performs tasks related to office administration, including mail coordination, scheduling meetings, event coordination and catering, and ordering materials
Evaluates department needs, reviews vendor costs, discounts and contracts
Reviews demand patterns, weeks of supply, safety stock and inventory turnover to establish optimum holding costs
Responds to standard requests from our internal/external customers in a timely and efficient manner
Compiles reports, analysis and drawings from data given from a variety of sources
Monitors cost responsibility reports and works to correct discrepancies
Coordinates building maintenance, including landscaping, snow removal, and collaborating closely with building ownership
Handles fleet coordination, including vehicle orders, dealership communication and repairs
Participates in budgeting and forecasting working, including processing invoices, tracking purchasing orders for accruals, reviewing costs on variance report and making any necessary coding changes or deletions, reviewing budget and monthly costs with leadership and Budget Analyst, describing monthly expenses and variances, partnering with Coordinator of Maintenance and Supervisor, if applicable, to create annual budget (with support from Budget Analyst)
Other duties as assigned
Education/Years of Experience:
Required: High school diploma or GED; a minimum one (1) year experience in general office clerical/administrative support
Other Requirements:
Demonstrates excellent organizational/interpersonal skills and safety as the utmost priority
Strong verbal and written communication skills
Needs proficient knowledge of Microsoft Office Application and PC skills
Serves as a quick learner who can work in a fast-paced team environment
Must be a strong teammate who can build collaborative and positive partnerships with others
