Overview
File Clerk Jobs in West Hollywood, CA at Mani Brothers
About Forvia
Forvia products and systems are in one out of three vehicles on the road today, including vehicles manufactured by the biggest and most well-known automotive brands in every region of the world.
Our comprehensive offer for SUSTAINABLE MOBILITY includes zero-emission hydrogen solutions, ultra-low emissions solutions, systems for advanced driver assistance and products made with a range of optimized and sustainable materials.
With our COCKPIT OF THE FUTURE, we create value for brands and connected experiences for consumers with our expertise in seating, interiors, lighting, body electronics, sensors, actuators and other display technologies and cockpit electronics.
But Forvia is also so much more than a top-7 global automotive and technology leader. We inspire safer, more comfortable, more personalized and more sustainable mobility. We create advanced solutions to accelerate the transition towards CO2 neutrality.
We believe people matter. We work on challenges that matter. If you join us, you’ll take a journey that matters.
We’re hiring an Executive Assistant.
Our Clean Mobility Division is looking for an Executive Assistant located in our North American Headquarters in Auburn Hills, Michigan. The Executive Assistant provides high-level administrative support to the FCM North America President and FCM NAO Finance Vice President and performs duties such as coordinate meetings/conferences, collaborate cross functionally, and facilitate executive-driven events. This role works with a diverse group of external stakeholders, customers, visitors, and internal contacts at all levels of the organization. Independent judgment, resilience, and flexibility is required to plan, prioritize, and organize the diversified workload.
You’ll work on challenges that matter.
This job will require you to:
Organize and maintain calendar management and correspondence within Outlook calendar/folders
Coordinate global travel arrangements (transportation, accommodations, agenda, visa/passports) based on the President’s and Finance VP’s travel needs and preferences. Manage complex itineraries and complete related expense reports
Create and update visual presentations, reports, email correspondence, etc. Edit documents for accuracy, format, and arrangement of material
Organize and maintain electronic files, ensuring easy retrieval of information
Schedules conference calls with internal and external customers
Participate in leadership team meetings: Take notes, track assignments, and follow up on action items
Provide support for meeting elements and preparation: Prepare materials, obtain materials in advance, distribute materials, and keep the President on schedule. Plan meeting logistics accordingly (facilities, food, accommodations, etc.) and act as a point of contact for visitors and company executives
Collaborate with other departments (HR, Finance, etc.) throughout special tasks/projects, employee engagement activities, and off-site events on an as needed basis
Handle confidential and sensitive information
Arranges events for individual department or works with other department admins for integrated corporate events
Consolidates multiple sectioned presentations from department team members into one presentable output
All other duties as assigned
Position Specifications
Authorities:
Creates Purchase Order Requests in Ariba on behalf of department (includes responsibility of office supplies for department)
Approves expense reports and travel when delegated by Executive for department team members
Has the authority when delegated by Executive to approve IAM corporate software requests for team members
Authorized to sign contracts regarding corporate event planning
Authorized to make corporate credit card purchases within company policy guidelines
The ideal candidate.
To succeed in this position, you will ideally have:
Associate degree in administration, business, or related field
4+ years’ experience as an Executive Assistant supporting senior leadership
Fluent in English required, French or Spanish is a plus
Willingness to work autonomously and/or in a team setting
Strong ability to plan, prioritize, and support multiple tasks/projects simultaneously
Demonstrate a high level of integrity to handle confidential and sensitive information
Proficient in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, OneNote, etc.)
Exceptional oral/written communication, analytical, interpersonal, priority setting, time management, and problem-solving skills.
High level of initiative and the capacity to take charge in the absence of detailed instructions
Ability to be attentive to all aspects of the environment while working; to monitor environment during routine activity
Ability to communicate effectively and accurately with all levels of management and international and local co-workers in written and spoken language
Commitment to the highest ethical standards and willingness to adhere to Faurecia’s Code of Ethics and Code of Management
We believe people matter.
Forvia is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity/expression, national origin, disability, or protected veteran status.
Join us and take a journey that matters.
Title: File Clerk
Company: Mani Brothers
Location: West Hollywood, CA
