Overview
File Clerk/Office Assistant Jobs in San Bernardino, CA at Hallett, Emerick & Wells, Prof. Law Corp.
Overview
We are a growing property management company seeking a highly organized and detail-oriented Office Coordinator/Receptionist to join our team. This role is responsible for managing administrative tasks, coordinating office operations, and providing front desk support. The ideal candidate will be a proactive problem-solver with strong communication skills, exceptional customer service, and the ability to multitask in a fast-paced environment.
Responsibilities
Serve as the primary liaison between the company and local municipalities.
Utilize property management software to schedule showings for prospective tenants.
Record bills in company software
Assist with utilities setup for properties.
Support the property management team with administrative tasks.
Front desk coverage, including opening and closing the office daily.
Greet and assist visitors, tenants, and vendors.
Answer and route incoming phone calls while ensuring timely responses to messages and emails.
Pick up, sort, and distribute mail.
Copy, scan, and upload documents.
Print and mail letters as needed.
Manage office supply inventory and place orders as needed.
Coordinate meetings, conferences, and company events (e.g., monthly staff lunches and birthday celebrations).
Assist with special projects and office operations as needed.
Run office errands as needed.
Obtain and maintain necessary documentation for company compliance (e.g., rental licenses, township-mandated documents).
Complete township required paperwork and schedule related inspections
Communicate with townships, tenants, courts, vendors, and other external stakeholders to resolve compliance and operational issues.
Qualifications & Skills
Experience: Previous experience in an administrative or office coordination role preferred.
Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Drive, and property management software.
Communication: Excellent written and verbal communication skills.
Organization: Strong multitasking ability with keen attention to detail.
Customer Service: Ability to handle tenant and vendor inquiries with professionalism.
Time Management: Ability to prioritize tasks and work efficiently in a fast-paced environment.
Problem-Solving: Proactive approach to troubleshooting operational and compliance-related issues.
Office Equipment: Familiarity with phone systems, printers, copiers, and scanners.
Why Join Us?
Competitive pay based on experience.
Dynamic and fast-paced work environment.
Opportunity to play a key role in a growing company.
Supportive team with opportunities for professional development.
If you are a motivated and organized individual with a passion for administrative excellence, we encourage you to apply!
Job Type: Full-time
Pay: $18.00 – $22.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Schedule:
8 hour shift
Monday to Friday
Language:
Spanish (Preferred)
Ability to Commute:
Havertown, PA 19083 (Required)
Ability to Relocate:
Havertown, PA 19083: Relocate before starting work (Required)
Work Location: In person
Title: File Clerk/Office Assistant
Company: Hallett, Emerick & Wells, Prof. Law Corp.
Location: San Bernardino, CA
