Overview
Finance Admin Jobs in Batangas, Calabarzon, Philippines at JLL
Title: Finance Admin
Company: JLL
Location: Batangas, Calabarzon, Philippines
Position Overview
The Finance Admin Analyst provides financial administration support for facilities management operations, processing vendor payments, maintaining financial controls, and producing daily, weekly, and monthly reports to support operational decision-making and financial transparency.
Key Responsibilities
Vendor Payment Processing
Process vendor invoices for facilities services including maintenance contracts, utilities, supplies, and contractor payments. Verify invoice accuracy against purchase orders, contracts, and service documentation. Code invoices to appropriate cost centers and accounts per established guidelines. Resolve invoice discrepancies and pricing disputes with vendors and operations teams. Enter approved invoices into financial systems ensuring timely payment processing. Monitor payment status and respond to vendor payment inquiries.
Financial Controls and Compliance
Implement financial controls ensuring proper authorization and approval workflows for expenditures. Verify compliance with procurement policies and client-specific requirements. Reconcile vendor statements to accounts payable records identifying discrepancies. Monitor contract spend against committed amounts flagging overruns or unauthorized charges. Maintain proper documentation for audit purposes including invoices, purchase orders, and approvals. Support internal and external audits by providing requested documentation.
Daily, Weekly, and Monthly Reporting
Prepare daily reports on cash requirements, payment runs, and urgent invoice status. Generate weekly reports on accounts payable aging, payment volumes, and outstanding issues. Produce monthly financial reports including spend analysis by category, cost center, vendor, and client. Create budget variance reports comparing actual expenditures to budgets and highlighting deviations. Develop ad hoc reports responding to management requests for financial analysis. Distribute reports to stakeholders via email or dashboards.
Budget Tracking and Analysis
Monitor actual expenditures against approved budgets for assigned portfolios. Track open purchase orders and contracts affecting available budget. Alert management to potential budget overruns or funding gaps. Analyze spending trends identifying cost optimization opportunities. Support annual budget development with historical spend data and forecasting inputs.
Purchase Order Management
Create purchase orders in financial systems based on approved requisitions. Ensure PO terms match negotiated agreements including pricing and payment terms. Track open purchase orders and close completed POs after service delivery. Reconcile three-way matches between purchase orders, receiving documentation, and invoices. Manage PO amendments for scope changes or price adjustments.
Month-End Support
Support month-end close activities including accrual preparation and invoice processing acceleration. Prepare accrual estimates for services received but not yet invoiced. Assist with year-end audit preparation gathering documentation and responding to auditor requests. Coordinate with accounting teams on cost allocations and client billing support. Ensure timely completion of closing activities meeting organizational deadlines.
Documentation and Process Improvement
Maintain organized files of invoices, contracts, purchase orders, and payment records per retention policies. Ensure documents retained for audit requirements and easily retrievable. Identify opportunities to streamline financial processes improving efficiency and reducing errors. Recommend automation or system enhancements. Develop procedural documentation supporting consistency and training.
