Overview
Finance Administrative Officer (Administrative Officer III) Jobs in Hanover, MD at Maryland Department of Transportation
Full Job Description
Open Recruitment
This is a position-specific recruitment and is open to anyone who meets theminimumandselective qualifications*listed below. The resulting list of eligibles will be used to fill this Maryland Department of Transportation The Secretary’s Office (MDOT TSO) position or function only. You will need to reapply for any future recruitment conducted for this job classification.
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The Maryland Department of Transportation The Secretary’s Office (MDOT TSO) is seeking a Finance Administrative Officer (Administrative Officer III).The Finance Administrative Officer is responsible for performing purchasing card functions, serving as backup for fiscal note coordinator. Other duties include serving as the Travel Coordinator for MDOT TSO, serving as the Office of Finance’s Correspondence Manager and Records Retention Officer, delivering employee development and retention opportunities to Finance staff, being the contract manager for all Finance contracts, and assisting with various duties within the six functional units of the Office of Finance. The Finance Administrative Officer is also responsible for performing accounts payable, vendor maintenance and cost accounting functions while analyzing and monitoring all payments (via MDOT FMIS or the State of Maryland Corporate Purchasing Card) for The Secretary’s Office (TSO) to ensure the accurate and efficient procurement and processing of MDOT TSO payments in conformity with the COMAR Small Procurement Regulations and the Comptroller of Maryland General Accounting Division’s guidelines and adherence to procedures outlined in the ModelOperating Procedures for both State ADPICs and R*STARS.
Duties include, but are not limited to the following:
Record all incoming checks (important separation of duties requirement that this be separated from the person depositing the checks).
Prepare and distribute late invoice reports to all TSO offices
Update and maintain in MDOT FMIS vendor tables any new or revised vendor information for TSO and transmit these updates/changes to the State R*Stars system.
Review and verify all cost accounting information on requisitions and invoices processed via MDOT FMIS, for all TSO purchases, ensuring COMAR Regulations are met, determine the method of payment (i.e. CPC or vouchers) and ensure they are accurate, complete and authorized with the proper signatures.
Responsible for making TSO payments via the State Corporate Card (CPC) for small procurement under $5,000 in accordance with the State of Maryland Corporate Purchasing Card Program-Policy and Procedures manual
The current vacancy exists at MDOT TSOin Hanover, MD (Anne Arundel County).The …
Title: Finance Administrative Officer (Administrative Officer III)
Company: Maryland Department of Transportation
Location: Hanover, MD
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