Overview
Finance Department Executive Assistant Jobs in Scottsdale, AZ at Provident Law
Position Information
Posting Number
CS02096
Job Title
Higher Education Administrative Assistant I
Position Number
010061
FTE
FLSA
Pay Rate
Salary Range
$42,837 – $46,292
Position Type
Classified Civil Service Staff
Union
ESP-URI/NEARI (Educational Support Professionals)
Status
Full-time, Limited, Calendar Year
Restriction or Limitation Reason
Funding
End Date of Restriction or Limitation
Limited to 06/27/26 due to funding with anticipation of extension.
Department Information
Department
Military Science & Leadership
Contact(s)
Jenna Visinho
Specialist, Talent Acquisition
Office of Human Resource Administration
80 Lower College Road
Kingston, RI 02881
Contact Phone/Extension
401-874-2317
Contact Email
[email protected]
Physical Demands
Campus Location
Kingston
Building(s)
Keaney Gym
Grant Funded
Extension Contingent on Funding Date
Extension Contingency Notes
Duties and Responsibilities
ILLUSTRATIVE EXAMPLES OF WORK PERFORMED:
Within a college/university system, to perform routine administrative support functions in an academic department utilizing college enterprise software systems with common business applications and a wide variety of office equipment and computer software applications including word processing, spreadsheets and other contemporary office programs and equipment.
To generate involved statistical statements, reports, legal documents, letters and other materials, utilizing the appropriate office software application, the college’s enterprise software system or from paper copy.
To create and manipulate queries within the college’s enterprise software system such as class rosters, academic transcripts, faculty load reports, and other items.
To make classroom reservations utilizing the college’s event management system.
To convey basic pertinent information to faculty, staff, students and visitors as it relates to a wide range of policies and procedures of the college.
To process student add/drop course requests.
To coordinate office schedules for work study students within an academic department.
To enter hours worked for the biweekly work study student payroll for the academic department.
To maintain electronic and/or paper records for the academic department.
To answer in-person, telephone or email inquiries for the academic department and respond appropriately.
To convey information to students regarding course offerings, courses of study, and academic policies and services.
To schedule faculty advising appointments for students as well as other events for the academic department chair and faculty.
To maintain and requisition department supplies utilizing the college’s enterprise software system in compliance with college and state purchasing protocols.
To perform routine maintenance of office machinery and equipment.
To do related work as required.
Required Qualifications
REQUIRED QUALIFICATIONS FOR APPOINTMENT:
KNOWLEDGE, SKILLS AND CAPACITIES: The ability to integrate information from one type of application package to another; the ability to generate accurate and concise written reports; a working knowledge of general office practices, business arithmetic and business English; a familiarity with spreadsheets, databases, word processing and other computer software; the ability to establish and maintain effective working relationships with superiors, the college/university departments, and other state and private agencies and organizations and employees; the ability to understand and carry out complex oral and written instructions; a working knowledge of higher education policies and procedures as well as general office practices; and related capacities and abilities.
EDUCATION AND EXPERIENCE:
Education: Such as may have been gained through: graduation from a senior high school supplemented with training in computer information systems; and Experience: Such as may have been gained through: employment in performing general office tasks of a complex nature in an academic setting, including the use of enterprise software systems with common business applications, word processing, spreadsheets, and other contemporary office software; Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.
Preferred Qualifications
Environmental Conditions
This position is not substantially exposed to adverse environmental conditions.
Work Hours
8:30 AM TO 4:30 PM – Monday through Friday
Days Off: Saturday & Sunday
Posting Date
05/08/2025
Closing Date
05/16/2025
Special Instructions to Applicants
If you are a lateral transfer (the same title as this posting) within ESP-URI/NEARI, please contact Jenna Visinho in Human Resources at 874-2317 or [email protected] prior to applying for this position.
The name of a contact person will be provided for all lateral transfers to schedule an informational meeting prior to the application deadline date.
If you are still interested in the position after the informational meeting, you must still apply on-line and submit the required documents prior to the application deadline date.
This position is covered by ESP-URI/NEARI.
Members of this union will receive preferential consideration.
If the position is not filled by a current union member, we will then consider other applicants for the position.
The University of Rhode Island is an equal-opportunity employer committed to the principles of affirmative action. It is the policy of the University of Rhode Island to provide reasonable accommodation when requested by a qualified applicant or employee with a disability.
Quicklink for Posting
https://jobs.uri.edu/postings/15112
Applicant Documents
Required Documents
Resume
Cover Letter/Letter of Application
Optional Documents
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Title: Finance Department Executive Assistant
Company: Provident Law
Location: Scottsdale, AZ
