Overview
Finance Secretary / Office Coordinator – Adult Education Jobs in Farmington, ME at Mt. Blue Regional School District
Our Purpose
Mastercard powers economies and empowers people in 200+ countries and territories worldwide. Together with our customers, we’re helping build a sustainable economy where everyone can prosper. We support a wide range of digital payments choices, making transactions secure, simple, smart and accessible. Our technology and innovation, partnerships and networks combine to deliver a unique set of products and services that help people, businesses and governments realize their greatest potential.
Title and Summary
Executive Assistant
Overview
The Artificial Intelligence and Data team is looking for an Executive Business Assistant to provide comprehensive administrative support for the EVP, Artificial Intelligence, as well as providing general assistance across departmental/office activities. The Executive Assistant is the administrative liaison with others internal and external to Mastercard and will filter and prioritize client visits or meetings and communicate on behalf of the executive they support. This position helps create a positive and collaborative team culture.
Role
Responsibilities include:
Perform general administrative duties to support day-to-day department operations in such areas as calendar management, scheduling meetings; managing travel arrangements, expense reporting; and prioritizing the most sensitive matters
Proactively screen inbound requests for time and be able to determine if and when to set up meetings for the EVP, AI with people requesting time
Prepare and/or Edit correspondence; email; reports; presentations or other assigned documentation.
Distribute meeting materials; screening email; electronically filing documents; ordering supplies, and maintaining department records, and other duties, as assigned
Prepare correspondence; email; reports; presentations or other assigned documentation.
Plan leadership meetings, offsite broader team meetings and customer engagements
Develop and produce reports, as assigned
Maintain and update internal and external distribution lists for email correspondence
Administer programs; projects or processes specific to the operating unit served; and maintains spreadsheets or databases to monitor departmental information.
All About You
The ideal candidate for this position should have:
Extensive administrative experience in a corporate environment interfacing with c-suite executive level management, senior customers, and board members
Strong working knowledge of department budgets
Competency across the Microsoft Office suite including Word, Excel, PowerPoint, Outlook
Experience with expense management platforms
Advanced experience in administrative support (with preference for experience within a matrixed, cross functional and global organization)
Experience in supporting senior level executives in a fast-paced corporate work environment
Demonstrated professionalism and discretion, and experience in working with highly confidential information
Must be proactive and solution oriented, looking for ways to add value and assist the team
Extremely collaborative and fostering a positive spirit and can-do attitude and is also extremely open in accepting feedback and suggestions
Intrinsically motivated, highly organized, detail-oriented and results-oriented
Able to work well under deadlines, anticipate needs and prioritize work accordingly
Knowledge of technology space (and or data/AI) a plus
Mastercard is a merit-based, inclusive, equal opportunity employer that considers applicants without regard to gender, gender identity, sexual orientation, race, ethnicity, disabled or veteran status, or any other characteristic protected by law. We hire the most qualified candidate for the role. In the US or Canada, if you require accommodations or assistance to complete the online application process or during the recruitment process, please contact [email protected] and identify the type of accommodation or assistance you are requesting. Do not include any medical or health information in this email. The Reasonable Accommodations team will respond to your email promptly.
Corporate Security Responsibility
All activities involving access to Mastercard assets, information, and networks comes with an inherent risk to the organization and, therefore, it is expected that every person working for, or on behalf of, Mastercard is responsible for information security and must:
Abide by Mastercard’s security policies and practices;
Ensure the confidentiality and integrity of the information being accessed;
Report any suspected information security violation or breach, and
Complete all periodic mandatory security trainings in accordance with Mastercard’s guidelines.
In line with Mastercard’s total compensation philosophy and assuming that the job will be performed in the US, the successful candidate will be offered a competitive base salary based on location, experience and other qualifications for the role and may be eligible for an annual bonus or commissions depending on the role. Mastercard benefits for full time (and certain part time) employees generally include: insurance (including medical, prescription drug, dental, vision, disability, life insurance), flexible spending account and health savings account, paid leaves (including 16 weeks new parent leave, up to 20 paid days bereavement leave), 10 annual paid sick days, 10 or more annual paid vacation days based on level, 5 personal days, 10 annual paid U.S. observed holidays, 401k with a best-in-class company match, deferred compensation for eligible roles, fitness reimbursement or on-site fitness facilities, eligibility for tuition reimbursement, gender-inclusive benefits and many more.
Pay Ranges
San Francisco, California: $72,000 – $112,000 USD
Title: Finance Secretary / Office Coordinator – Adult Education
Company: Mt. Blue Regional School District
Location: Farmington, ME
