Overview
Financial Administrative Assistant Jobs in Pittsburgh, PA at Collective Efforts Llc
About This Opportunity
We are seeking an Administrative Program Specialist II or Sr.
The Program Specialist – Engineering provides a broad range of administrative and operational support services to our Engineering Business Unit and our Engineering Director. Working within a team of engineers and alongside the Engineering Director and performing a wide range of work, the Program Specialist II is responsible for maintaining and improving existing internal team processes, identifying opportunities to develop and implement new processes, and providing high level organizational and operational support to the Engineering Director. The Program Specialist also takes on special projects/assignments at the discretion of the Engineering Director.
About Us
At Cascade Energy, we believe in better. We come to work every day with a drive for continuous improvement, and we dedicate ourselves to making industrial energy efficiency happen in smart, measurable, and sustained ways. We offer utilities and industrial facilities novel ways to meet their sustainability, emission reduction, and energy savings goals. We specialize in energy efficiency program design and implementation; carbon tracking and report; scope 1,2, and 3 consulting services, energy efficiency engineering; energy management software, and hands-on training and coaching. Our reputation for stellar, high-quality work has expanded our reach throughout North America to serve clients ranging in size from small up to Fortune 500 companies in their pursuit of wide-ranging decarbonization and energy savings objectives. Cascade has offices in Oregon, Washington, Utah, Colorado, Idaho, Illinois, California, and the Northeast region.
Why work at Cascade?
As a 100% Employee-Owned Company (ESOP), Cascadians foster and value a culture of equals, initiative, and ownership. Our teams reflect our core company values: Do the Right Thing; Put Others First; Seek Shared Success; Learn Constantly; and Be Industrious. Our customers are vitally important to us, and we pride ourselves on stellar customer service. Our team members are a dedicated and diverse group of ambassadors, representing Cascade Energy, striving to embody our values, ensure we are responsive, and consistently delighting our customers.
In alignment with our values and doing better, Cascade Energy celebrates and values diversity as vital for increased creativity and innovation and faster problem solving, and we are committed to providing an environment of mutual respect, free of discrimination and harassment. Learn more about DEIA at Cascade by visiting cascadeenergy.com/deia.
Cascade promotes a healthy work-life balance and appreciates employee contribution in all areas. We walk the talk about our commitment to learning constantly, with a focus on the ongoing development of every team member. Cascade is a strong supporter of flexible working arrangements, and offers role-dependent options for remote, hybrid, and in-office work.
What You Will Be Doing:
Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job.
Provide overall administrative support to the Engineering Business Unit. Assist with identification and implementation of improvements to existing internal processes.
Support the coordination and planning of engineering meetings, events, and internal trainings. Record and publish meeting minutes.
Support the Subsystem Training Program by organizing meetings, preparing and distributing meeting minutes, and coordinating with internal and external presenters.
Keep engineering-specific tools, such as proposal generation tool, updated with most recent rates and information.
Manage invoicing process for corporate energy management and customer direct work performed by Engineering Business Unit.
Support of customer-focused internal teams via team SharePoint site development, coordination of meetings, and collaboration with engineers to improve program-specific internal processes.
Use internal software to carry out team project data entry and file management needs. Work with individual engineers to ensure project lists reflect workload accurately.
Assist with project report and proposal writing.
Develop and maintain project workflows for utility program work and corporate energy management work as needed.
Perform administrative quality checks of engineering reports and related project tracking. This requires checking each engineering report for grammar, structure, and compliance with customer contractual requirements such as due dates, format, rate schedules, and report content. This includes documenting this process and managing the internal technical quality control process.
Assist with new engineer onboarding, including coordinating site visits. Identify and implement opportunities to continuously improve this process.
Work with corporate technical leads, outside contractors, and account managers to schedule tune-up services per contract requirements and availability of customer/Cascade resources, as well as scheduling follow up services per customer specific plans.
Act as the primary contact with our customers to ensure clarity on tune-up dates.
Maintain tune-up tracking sheets and overall coordination of tune-up staff capacities to ensure available resources for corporate energy management demand.
This is a remote, full-time, non-exempt position located in Pacific or Mountain time zones. Minimal travel is anticipated for this role.
Qualifications
Applicants for this role are required to have:
Associate or bachelor’s degree preferred (or significant coursework completed), with preference for business administration, project management or similar area of study
Two years or more of work experience in a technically focused, customer service role
Previous experience managing multiple customers and programs across multiple locations
A successful candidate should also demonstrate these preferred characteristics and/or skills:
Previous experience with continuous improvement programs desirable
Experience in the energy industry preferred
For candidates whose experience may not align perfectly with all these preferred skills but can see themselves adding value in this role, we encourage you to still apply. Cascade is dedicated to building an inclusive and authentic workplace and places strong import on learning and development. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.
Compensation & Benefits
Our total rewards include competitive pay and excellent benefits. These include health, vision, FSA or HSA options with an employer contribution, life insurance, short- and long-term disability insurance, paid parental leave, 401k retirement plan with a guaranteed 3% contribution, Employee Stock Ownership Program (ESOP), annual cash performance bonus, paid vacation, sick time, and an inclusive, flexible paid holiday policy, wellbeing contribution of $500 for HSA, FSA, or LSA (Lifestyle Spending Account).
The salary range for the level II position, based on national average, is $56,300 – $70,400 (annualized hourly wage). However, final salary offered may vary depending on non-discriminatory factors such as job-related knowledge, skills and experiences, and geographical location.
Application Process
Please submit a current resume (PDF). We would also appreciate a letter of interest (PDF) describing why our team or the position resonates with you, and how your experience makes you a great choice for the role.
Please, no phone calls.
Please, no outside recruiters or agencies.
Cascade Energy is not able to provide sponsorship for work authorization in the U.S., which includes OPT.
AAP/EEO Statement
Cascade is an Equal Opportunity Employer; employment decisions are made without regard to race, color, religion and religious practices, sex (including pregnancy, gender expression, and sexual orientation), national origin, age, physical or mental disability, genetic information, or family, marital, or veteran status. To request a reasonable accommodation during the application and interviewing process, please contact the Cascade recruiter.
Click here to join our Talent Community – it’s the best way to keep up with and learn more about Cascade Energy! In occasional mailings, we’ll brief you on our industrial decarbonization efforts and share more about our company culture and what makes Cascade a great place to join and to grow.
AAP/EEO STATEMENT
Cascade is an Equal Opportunity Employer; employment decisions are made without regard to race, color, religion and religious practices, sex (including pregnancy, gender expression, and sexual orientation), national origin, age, physical or mental disability, genetic information, or family, marital, or veteran status. To request a reasonable accommodation during the application and interviewing process, please contact the Cascade recruiter. Cascade Energy uses the federal E-Verify system to determine eligibility for work in the United States and conducts post-job offer, pre-employment drug screening.
Title: Financial Administrative Assistant
Company: Collective Efforts Llc
Location: Pittsburgh, PA
