Overview
Financial Administrative Assistant Jobs in Normal, IL at Crabtree Financial Group, LLC
Job Opening Information Administrative Assistant to the Superintendent and District Clerk
Job Number
Admin Asst to Superintendent
Application Deadline
5/27/2025
Position Start Date
7/1/2025
Position Title
Administrative Assistant to the Superintendent and District Clerk
Required Application Type
School Related Personnel
Salary/Pay Scale
$95,000-$115,000
Job Description
Arlington Central School District is currently recruiting for an Administrative Assistant to the Superintendent / District Clerk. The selected individual would be a key administrative professional who supports the Superintendent of Schools and the Board of Education. This 12-month, dual-role position requires a high level of discretion, professionalism, and organizational and communication skills. The individual serves as the Superintendent’s confidential assistant, providing complex and independent administrative support, while also fulfilling the statutory duties of the District Clerk in accordance with New York State Education Law (Section 2121) and the Commissioner’s Regulations. The District Clerk is appointed by the Board at its Annual Re-organizational Meeting.
Responsibilities:
Administrative Assistant to the Superintendent
Serve as the primary administrative liaison to the Superintendent, managing sensitive and confidential matters with professionalism and discretion
Coordinate and maintain the Superintendent’s calendar, appointments, and meetings
Work closely with the Superintendent’s Cabinet; prepare agendas, take follow-up actions, and track Cabinet business
Act as a resource on district policies and procedures; make procedural decisions as appropriate
Represent the Superintendent and the District in interactions with staff, parents, students, and the community
Draft, edit, and format correspondence, reports, presentations, and other written materials
Manage incoming and outgoing communications, including email and physical mail
Lead and support district-wide administrative support staff as needed
Assist in organizing district events and meetings, including logistics and materials preparation
Maintain confidentiality and handle sensitive information with integrity
Other duties as assigned
District Clerk to the Board of Education
Record and maintain official minutes of all Board of Education and district voter meetings
Issue notices for regular and special Board meetings in compliance with legal requirements
Facilitate communication between Board members, administration, and the public
Manage Board member logistics, including travel arrangements and conference registrations
Prepare and distribute meeting agendas and supporting documentation in a timely manner
Oversee the annual district meeting and election process, including legal notices and voter registration
Maintain official Board records and ensure timely filing of legal documents
Support Board of Education budget processes, manage the annual budget vote and provide assistance with contractual documentation
Handle correspondence on behalf of the Board and follow up on Board directives and inquiries
Attend all Board meetings and provide procedural support
Coordinate the Reorganizational Meeting and manage procedural matters until the President is sworn in
Support the Policy Committee and updating of policies
Participate in ongoing professional development, including Board Clerk training
Other duties as assigned
Civil Service Title
Secretary to the Superintendent of Schools
Job Qualifications
Required Knowledge, Skills, and Abilities:
Associate’s or Bachelor’s degree in business administration, education, or a related field with a minimum of three years of responsible administrative or secretarial experience, preferably in an educational setting;
Strong knowledge of school district operations and applicable New York State Education Law;
Excellent verbal and written communication skills, including ability to draft professional correspondence and reports;
Proficient in Microsoft Office Suite, Google Workspace and other standard office software;
Ability to work independently, manage multiple priorities, and maintain strict confidentiality;
Strong organizational skills, attention to detail, and professional demeanor.
Application Procedure
Application Procedure
Complete an online application and then apply for the position;
Upload resume, cover letter and references
Job Category
Office Staff
Job Location
Central Administration Office
Show more
Title: Financial Administrative Assistant
Company: Crabtree Financial Group, LLC
Location: Normal, IL
