Overview
Financial Coordinator, Admin Assistant CTI Grant Jobs in Canton, MA at Blue Hills Regional Technical High School
Rohadfox is seeking an experienced and polished professional to support our client on-site at their West Los Angeles location. You would be hired as our employee and would be provided with full benefits including Medical, Dental, Vision, Paid PTO and a 401k. The hourly rate for this position will be $38-$42.50 depending upon qualifications. This position would be perfect for an ‘Early Bird’ as the hours are 5:00AM-1:30PM, so you would miss the worst of the commute traffic!
Summary
The Administrative Assistant IV will provide comprehensive administrative support to the project supervisors and inspection staff. This role requires a high level of organization, communication, and proficiency in Microsoft programs to ensure efficient and effective operations
Position Overview
Prepare written materials and correspondence.
Manage calendars for project supervisors and inspection staff.
Coordinate meetings, prepare agendas, and take meeting minutes.
Copy and scan documents as needed.
Maintain project logs and documentation.
Handle phone calls, greet visitors, and assist them.
Support communication with project supervisors and inspection staff for document control.
Track financial documents for budgeting.
Manage office duties and support inspection staff, including office supplies.
Serve as a liaison between inspectors and project management/document control.
Coordinate inspector meetings with contractors and stakeholders, including bi-weekly safety meetings.
Organize filing systems from pre-construction to project close-out.
Ensure that inspection issued documents are maintained and in compliance with contract documents and Client’s requirements.
Professional Experience Level/Other Qualifications
10 years or more experience as an administrative assistant
Collaborate well with others and report directly to SCI & PCI inspectors.
Write and communicate clearly.
Provide accurate and timely reporting and suggest improvements.
Strong organizational skills in a fast-paced environment.
Previous experience with the airport is preferred due to the interacting with Client’s departments, contractors, and airlines
Hardware/Software
Knowledge of Project Management Information Software used for inspection/document control (i.e. PM Web, Adobe Pro, Bluebeam, etc.).
Proficient in Microsoft Office and management software to create logs and charts (Excel, Word, PowerPoint, SharePoint, etc.).
Education/Training
Post-Secondary Education
Element-Specific Requirements/Notes
May assume other duties as required/needed
Maybe required to work various shifts as needed
The candidate should pass the federal background check and Client Badge will be required
Title: Financial Coordinator, Admin Assistant CTI Grant
Company: Blue Hills Regional Technical High School
Location: Canton, MA
