Overview
Firm Administrator – Part-Time Jobs in Dallas-Fort Worth Metroplex at My People Person
Title: Firm Administrator – Part-Time
Company: My People Person
Location: Dallas-Fort Worth Metroplex
Firm Administrator – Part-Time
Boutique Law Firm – Dallas – Remote
About the Role
This is a high-impact, part-time operational role with a boutique law firm. The Firm Administrator is responsible for keeping the business running smoothly across finance, people, technology, marketing, and day-to-day practice operations.
You will work directly with firm leadership and serve as a key operational partner to the practice. This role requires someone who is both hands-on and organized, comfortable executing daily responsibilities while also bringing structure, improving workflows, and supporting better decision-making.
What You’ll Do
Finance
- Manage invoicing and accounts receivable, including client communication
- Oversee WIP tracking and financial reporting
- Handle check entry, deposits, and bookkeeping entries (including trust accounting)
- Build Excel-based reporting to support leadership decision-making
- Coordinate with external CPA as needed
People
- Administer payroll and HR processes through ADP
- Manage onboarding and offboarding
- Support internal training and documentation
Technology
- Manage Actionstep and the broader firm tech stack
- Oversee licenses, subscriptions, renewals, and associated costs
- Manage password protocols and user access
- Troubleshoot issues and coordinate with vendors
Practice Operations
- Manage client intake, engagement, and matter closing in Actionstep
- Build and maintain workflows, including task triggers, templates, and document automation
- Oversee vendor relationships and contract management
- Maintain firm procedures and operational consistency
- Manage file retention and e-document destruction
- Oversee insurance and malpractice policy administration
Practice Support
- Assist with potential client vetting and follow-up
- Support conflicts checks and related processes
- Pull and organize data to support case and client work
Marketing & Business Development
- Execute email campaigns and mailings through Constant Contact
- Support social media and website updates
- Prepare RFP packages and assist with proposals
- Coordinate speaker logistics and related initiatives
- Maintain contact database and support relationship tracking
Administrative Support
- Oversee electronic filing and document management
- Coordinate calendars, meetings, and deadlines
- Manage task tracking and project coordination
- Provide document formatting and word processing support
- Handle data entry and general operational support
What Sets This Role Apart
This role is ideal for someone who brings structure to a growing organization.
- Workflow & Process Focus:
- You understand how work moves through a firm and can document it clearly. You create SOPs, training materials, and systems that help maintain consistency and reduce disruption.
- Reporting & Systems Capability:
- You are comfortable generating custom reports from Actionstep or similar systems (ERP/CRM/practice management). You are not limited to standard reports and can pull data that helps inform decisions.
What We’re Looking For
- Experience in a law firm, professional services firm, or similar environment
- Hands-on experience with Actionstep or comparable systems strongly preferred
- Experience with ADP payroll and HR administration
- Strong Excel skills for reporting and analysis
- Ability to document processes and improve workflows
- Comfortable managing multiple systems and tools
- Highly organized, self-directed, and able to work independently in a remote environment
- Professional, discreet, and comfortable handling confidential information
- Curious and proactive, with the ability to figure things out and take ownership
Why This Role
This is an opportunity to play a central role in the day-to-day operations of a growing firm while maintaining a flexible, part-time schedule.
If you enjoy creating order, improving systems, and being a trusted operational partner, this is a strong fit.
