Overview
Fiscal/Administrative Assistant (Office/On-site) Jobs in Hartford, CT at State of Connecticut – CT Technical Ed and Career Sys
Pathology Department Administrative Assistant – Full-Time
Cayuga Health and its affiliates are the region’s leading healthcare system and most trusted providers of integrated health services, empowering our people in our mission to equitably improve the well-being of the communities we serve. Our commitment to providing extraordinary healthcare begins with our team of extraordinary professionals who are continuously discovering clinical innovations and enhancing access to the most up-to-date facilities, equipment, technologies, and research protocols. Cayuga Health’s commitment to our employees includes competitive compensation, comprehensive employee benefits programs, and the opportunity to explore and build a career in healthcare through our many professional development programs.
The Administrative Assistant is a vital member of our team and is responsible for providing superior customer service to all constituents of the laboratory. This person will act as the central point of contact and therefore plays a primary role in promoting a professional image and valued reputation. The administrative assistant to the pathology department assists the pathologists and administrative director by performing a variety of clerical and clinical functions to include the prompt and accurate clerical review of pathology cases, organization of outside testing and consults, and communication with physicians and other facilities. This individual may also participate in postmortem examinations. This role provides high level of support including but not limited to data collection and tracking, appointment scheduling, filing, purchase orders, event planning and coordinates requests during accreditation agency surveys.
Roles and Responsibilities:
Pathologist Support
Prompt and accurate clerical review and prioritization of pathology cases.
Accurate entry of clinical information, intraoperative consultation and outside test results and gross only diagnoses.
Provide excellent customer service when communicating with patients, physicians and other facilities in regards to outside consultations, test results, procedure appointments, etc.
Request, coordinate and track outside consultations.
Transcribe letters and other correspondence as requested by the pathologist.
Prompt and accurate entry of markers for cancer registry patient follow-up.
Maintain records and reports in accordance with department document management policies.
Responsible for accurate registration, specimen identification, accessioning and requisitioning – maintaining specimen integrity throughout the process.
Maintain a compliant environment, including adherence to all lab and hospital procedures, New York State and Joint Commission regulations, HIPAA standards, infection control and safety guidelines.
Maintain professional and technical knowledge by participating in continuing education opportunities – acquire a minimum of 12 hours of continuing education per year.
Participate in postmortem examinations.
Other duties, as assigned by supervisor.
Administrator Support
Maintains calendars. Schedules meetings as assigned promptly, without conflict, with proper notification to all involved. Appropriate time allowed for meeting and necessary materials assembled and set up. Takes meeting minutes and distributes to as appropriate.
Answers and handles phone calls and directs inquiries accurately and efficiently.
Disseminate important information such as upcoming events, meetings, or changes to lab personnel as assigned.
Orders office supplies and monitors inventory
Maintains accurate, complete, and detail-oriented records in accordance with accreditation standards.
Assists in maintaining databases, organizes and files records in a timely fashion
Plan department events as necessary; coordinate team celebrations, including Lab Week, birthdays, milestones, retirements, etc. Coordinates support during accreditation agency surveys.
Tidy up common spaces, including conference rooms, kitchens, and other collaborative spaces to be presented in a professional and welcoming manner for visitors and guests.
Organize, prioritize and present administrative documents that are submitted for administrative review
Assists in submitting, coordinating and tracking work orders and help desk tickets as needed
Deal with sensitive issues that require confidentiality and must be handled with tact and diplomacy
Other duties as assigned
Required Skills and Experience:
High school diploma required, some college or science courses preferred.
1 year of prior experience as an Administrative Assistant preferred.
Excellent written and verbal communication skills.
Exceptional time management and ability to prioritize work.
Possesses a strong attention to detail, and the ability to stay organized.
Knowledge of Microsoft Office applications.
Must exhibit the ability to multi-task, work with little supervision, and successfully problem solve.
Ability to naturally project a positive, energetic, and professional image and manner at all times.
Ability to work with diverse personalities within various levels of the organization.
Preferred Skills and Experience:
Prior laboratory experience preferred; prior knowledge of medical procedures and terminology preferred.
Physical Requirements:
Repetitive use of hands and sitting for long periods of time required.
Location and Travel Requirements:
Onsite at 101 Dates Drive, Ithaca, NY 14850
Shift: Full-Time Days 7:30am to 4:00pm
0-5% Travel can be expected in this role
Pay Range Disclosure:
$20.75 to $24.00 per hour plus benefits
Cayuga Health System and its affiliates are committed to treating all patients, providers, staff and volunteers equitably and with dignity, ensuring the highest levels of safety, care and respect, and striving to recognize and overcome biases and policies that contribute to disparities in healthcare access, equitable care and positive health outcomes for all.
We are proud to be an Equal Employment Opportunity employer, supporting the growth and health of our employees and community by embracing the rich diversity, needs and circumstances of all peoples and prioritizing opportunities to build a diverse and inclusive workplace. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable protected characteristics.
If you require reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact the Cayuga Health Talent Acquisition team at [email protected].
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Title: Fiscal/Administrative Assistant (Office/On-site)
Company: State of Connecticut – CT Technical Ed and Career Sys
Location: Hartford, CT
