Overview
Fiscal Officer, Senior Jobs in Fort Myers, Florida, USA at Bellevue College
We’re seeking a Senior Fiscal Officer to support our Fleet Management department by overseeing the operating budget, billing, inventory, and administrative tasks. This vital role plays a key part in ensuring smooth operations, with a strong emphasis on accuracy, organization, and effective communication.
Responsibilities:
Establishes and ensures the department follows sound fiscal policies and procedures.
Prepare and oversee fleet operating budget; process employee reimbursement expenses, monitor departmental expenditures.
Process fleet purchase orders and keep accurate record of department spending.
Prepare fiscal year-end reporting and provide accurate budgetary guidance to management.
Ensure equipment funding accounts are validated in the budget and updated in the Faster Asset Management system.
Verify compliance with contract terms and resolve any issues with vendors.
Monitor vendor statements for outstanding invoices.
Complete monthly Fleet Management billing for customer departments.
Manage the Fleet’s petty cash fund.
Maintain Fleet’s fixed asset inventory for the Clerk of Courts.
Manage carwash inventory and create billing work orders.
Enter VISA invoice information into the Bank of America website.
Open requisitions for new equipment and maintain a spreadsheet of orders.
Track and maintain spreadsheets for revenue, cash, reimbursements, vendor lists, fuel totals, and more.
Post auction revenue and complete FFA forms for all surplus assets sent to auction.
Oversees reconciliation of grants, maintains grant agreement, process grants invoices.
Process approximately 200 vendor invoices for payment weekly.
Serve as the main point of contact for Fleet cell phones (ordering, replacing, tracking inventory).
Maintain spreadsheets for phone numbers, computers, laptops, and other IGS inventory.
Provide backup support for Fleet HR functions.
Provide backup support for equipment-related issues and front desk coverage as needed.
Minimum Requirements:
A combination of education and experience equivalent to a Bachelor’s Degree in Accounting, Finance, or a closely related field.
One year of accounting, bookkeeping, or closely related experience.
Possession of a valid driver’s license with an acceptable driving record is required.
Preferred Qualifications:
Master’s in Accounting or Finance.
3 years of accounting, finance, or bookkeeping.
Accounting software knowledge.
Strong organizational skills and attention to detail.
Experience in creating clear, accurate, and professional budgetary reports.
Proficiency in Microsoft Office Suite (Excel, Word, etc.), smart sheets, and other relevant software tools.
Ability to work independently and manage multiple tasks simultaneously.
Prior experience in fleet management, accounting, or administrative roles is a plus.
This is a full-time position, with regular working hours from Monday through Friday, 7:00 AM to 3:30 PM.
#J-18808-Ljbffr
Title: Fiscal Officer, Senior
Company: Bellevue College
Location: Fort Myers, Florida, USA
Category: Finance & Banking (Office Administrator/ Coordinator, Accounts Receivable/ Collections, Bookkeeper/ Accounting Clerk), Administrative/Clerical (Office Administrator/ Coordinator, Bookkeeper/ Accounting Clerk)
