Overview
Fleet Administrative Assistant Jobs in Florida at Manatee County Sheriff’s Office
About Us:
RP&B CPAs is a premier, full-service accounting firm located in the Inland Empire. We have been serving clients for over 40 years in the Inland Empire, Southern California and throughout the United States.
Job Summary:
We are seeking a motivated, organized, and detail-oriented Senior Administrative Assistant to join our team. This role is perfect for someone who thrives on multitasking, enjoys working in a professional office environment, and is eager to learn and contribute to the ongoing improvement of our processes.
The Senior Administrative Assistant plays a critical role in the smooth day-to-day operations of the firm. This individual will manage a variety of administrative functions, support client service excellence, and handle tasks with precision and confidentiality. The ideal candidate is organized, adaptable, and eager to take on challenges in a fast-paced, professional environment.
Key Responsibilities:
Administrative Support:
Perform general office tasks, including mailing, filing, and front desk duties, such as greeting clients and managing incoming calls on a multi-line phone system.
Be a primary point of contact for client inquiries—handle communications with professionalism, warmth, and attention to detail.
Manage the intake, scanning, and organization of client documents (digital and physical).
Prepare and assemble client packages and deliverables with accuracy.
Oversee office supply tracking and ordering, ensuring the office is fully stocked and organized.
Assist with accounts payable, accounts receivable, and payroll related tasks including: writing checks, processing payments and deposits, working with our payroll company on bi-weekly payroll processing.
Desired Qualities:
The ideal candidate will have the following qualities and attributes:
Customer Service Focus: Strong interpersonal skills with a client-first mindset.
Professionalism: Experience working in a professional office environment and handling sensitive information with discretion and confidentiality.
Multitasking Skills: Ability to juggle multiple responsibilities and prioritize tasks effectively in a fast-paced environment.
Organized: Excellent organizational and time management skills with a focus on efficiency and accuracy.
Eagerness to Learn: Desire to grow, expand skills, and contribute to improving processes.
Solution-Oriented: Proactive problem-solver who enjoys being challenged and finding ways to improve office operations.
Qualifications:
Required Experience & Skills:
3 to 5 years of experience in an administrative/office role, preferably in a professional services setting (e.g., CPA firm, legal office, financial services, or similar).
Proficiency in Microsoft Office Suite (Outlook, Teams, Excel, Word).
Experience managing multi-line phone systems.
Strong written and verbal communication skills.
Familiarity with basic accounting or payroll concepts is a plus.
Benefits:
Competitive salary, commensurate with experience.
Comprehensive health, dental, and vision insurance options. We offer various health insurance plans including Kaiser and Anthem.
We offer pre tax benefits such as: Health Care Flexible Spending Accounts, HSA, 401(k) with an employer match.
Paid time off (PTO), holidays, and sick leave.
RP&B is an Equal Opportunity Employer
Job Type: Full-time
Pay: $25.00 – $30.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
401(k) matching
Dental insurance
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Experience:
administrative/office : 3 years (Required)
Ability to Commute:
Riverside, CA 92507 (Required)
Ability to Relocate:
Riverside, CA 92507: Relocate before starting work (Required)
Work Location: In person
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Title: Fleet Administrative Assistant
Company: Manatee County Sheriff’s Office
Location: Florida
