Overview
Food and Beverage Administrative Assistant Jobs in Detroit, MI at Monarch Club
Full Job Description
POSITION PURPOSE
This is a varied and busy role focused on providing co-ordination and administrative support to the Hotel F&B Operations. The Hotel F&B Admin assists the Hotel F&B Manager & Hotel Executive Chef (or most senior role) to coordinate all different areas of the Hotel F&B Department to guarantee a professional flow of all operations within the department.
ESSENTIAL RESPONSIBILITIES
Maintain the office on a day-to-day basis.
Assist the Hotel F&B Department in scheduling meetings, arranging conferences, facilitating internal and external communications, preparing correspondence and reports, and maintaining data, records and files.
Tracks budgets, expenditures, and project status.
Develops and implements administrative support systems to improve productivity and operational effectiveness.
Coordinates daily replacements for all Hotel F&B Department outlet locations as needed and assists in moving labor throughout the day.
Assist in tracking and scheduling staff, maintaining records and preparing reports.
Collects data, prepares statistical reports, charts and graphs, presentations, and tracks department performance measures.
Serves as a point of contact for time clocks for time and attendance reporting, and as a key contact in the event of emergency.
Communicates, coordinates and facilitates response to Hotel F&B Department operation needs; tracks and follows up as necessary to ensure closure.
Maintain office supplies, stationery, forms, keys, tools and facilities equipment (two-way radios, pagers, etc).
Provides general office support, including copying, faxing, distributing incoming mail and processing outgoing mail.
Handling customer inquiries.
Dealing with customer letters/comments/ complaints and being Hotel F&B Department customer liaison.
Human Resources and Payroll Support by maintaining attendance records, assists in payroll support activities, and provides administrative support for performance reviews and other MC status changes.
All other duties assigned by manager or supervisor.
SUPPORTIVE FUNCTIONS
In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the manager based upon the particular requirements of the hotel:
Assist with any guest inquiry.
Follow all company and safety and security policies and procedures.
Report maintenance problems, safety hazards, accidents, or injuries.
Perform other reasonable job duties as requested by direct and indirect Supervisors.
PHYSICAL DEMANDS
Environmental conditions are both inside and outside, a job is considered inside and outside if the activities occur inside or outside in approximately equal amounts of the time. Temperature is moderate and controlled by hotel environmental systems.
Must be able to work in extreme temperatures like freezers (-10F) and kitchens (+110F), possible for one (1) hour or more.
Must be able to stand and exert well-paced mobility for up to four (4) hours in length.
Must be able to exert well-paced ability to maneuver between functions occurring simultaneously.
Must be able to exert well-paced ability in limited space and to reach other departments of the hotel on a timely basis.
Must be able to lift up to 45 lbs. as needed.
Must be able to push and pull carts and equ…
Title: Food and Beverage Administrative Assistant
Company: Monarch Club
Location: Detroit, MI
Category:
