Overview
Founder’s Office & Admin Coordinator Jobs in Mumbai, Maharashtra, India at Handelnine Global
Title: Founder’s Office & Admin Coordinator
Company: Handelnine Global
Location: Mumbai, Maharashtra, India
About Handelnine Global
Handelnine Global is a fast-growing e-commerce house of brands, operating 10+ online brands and serving customers in 60+ countries. We connect global demand and supply by sourcing quality products worldwide and delivering them directly through our own tech-enabled logistics network.
We have a strong presence across the USA, UK, Europe, Australia, the Middle East, and Southeast Asia, supported by offices and fulfilment centres in India, USA & UK.
We’re profitable, self-funded, and consistently expanding into new markets with frequent brand launches and a technology-led approach.
The Role
We're hiring a sharp, organised coordinator to work directly with the CEO across three areas: recruitment coordination, office and company administration, and Founder's Office support.
This is a high-exposure role. You'll sit at the centre of how the company operates — coordinating hiring across functions, keeping the office and admin running smoothly, and supporting the CEO with scheduling, travel, stakeholder coordination, and follow-through on key initiatives.
The immediate priority is recruitment — we're actively hiring across multiple roles and need someone who can own the pipeline end-to-end. But this is not a pure HR role. You'll also manage vendors, oversee office operations, coordinate with our international teams, and ensure nothing falls through the cracks.
If you've worked in a founder-led company where no two days look the same, where you're coordinating an interview in the morning and solving an office problem in the afternoon — this is that role.
What You'll Do
Recruitment Coordination
- Own the hiring pipeline: post roles, source candidates, screen applications, schedule interviews, and follow through to offer
- Conduct initial screening calls and coordinate with hiring managers and the CEO
- Manage postings on LinkedIn, Naukri, and other platforms
- Maintain candidate trackers and report on pipeline status
Administration & Office Management
- Oversee day-to-day office operations at our BKC headquarters
- Manage vendors, procurement, and facility-related coordination
- Handle employee onboarding, documentation, records, and compliance (PF, ESI, PT)
- Coordinate payroll inputs with the finance team
- Administer leave and attendance tracking
Founder's Office Support
- Manage the CEO's calendar, travel, and meeting coordination
- Track action items from leadership meetings and ensure follow-through
- Draft and manage correspondence on behalf of the CEO
- Coordinate with international teams across time zones (US, UK, India)
- Handle ad-hoc projects and research as needed
Requirements
- 3–7 years of experience in a coordination-heavy role — recruitment, executive assistant, office manager, or Founder's Office
- Exceptional written and verbal communication — you'll represent the CEO externally
- Highly organised with the ability to juggle multiple workstreams without dropping anything
- Proactive — you see what needs to happen next before being told
- Comfortable with tools like LinkedIn Recruiter, Naukri, Google Workspace, and project management tools
- Based in Mumbai, willing to work full-time from our BKC office
Stands out:
- Experience in a startup or founder-led environment
- Exposure to e-commerce, technology, or global operations
- Comfort with AI tools for productivity
- Experience coordinating across international time zones
Why Join Handelnine
- Centre of gravity. You’ll sit in every leadership meeting and understand how a profitable, global eCcommerce business actually runs — from strategy to execution.
- Direct access to the CEO & Leadership team. No layers, no gatekeepers. Your work directly impacts the most important decisions in the company.
- A growing, global company. We operate across 60+ countries with offices in India & the US.
- Ownership culture. We value people who take initiative, solve problems, and care about outcomes — not process for the sake of process.
