Overview
Front Desk Admin Jobs in Temecula, CA at ACE Family of Companies
Job Title: Assistant to CEO – Technical/Business Degree Required
About Us: YOU’VE NEVER WORKED AT A PLACE LIKE THIS BEFORE…
Most companies focus on tasks and processes, but we’re different. We believe that if you’re not growing faster than the company, something’s missing.
Our approach is built on empowering individuals to reach their full potential:
We don’t just give you tasks; we teach you how to solve problems.
We don’t measure hours worked; we celebrate results achieved.
We don’t micromanage; we set the vision and let you lead the way.
It’s not just a mantra—it’s our daily reality. We live by these principles because our team deserves to be the best version of themselves. Whether you’re launching a new project, scaling a business, or simply striving for excellence, we want you to be fueled by a passion for progress.
Our goal is to create a community that doesn’t just set goals but crushes them. We push ourselves to be better every day, and for the right person, this is more than just a job—it’s a catalyst for personal and professional growth. This is your opportunity to be part of a dynamic team where every day is a chance to learn, grow, and thrive.
Join us if you’re ready to:
Grow faster than you thought possible.
Be part of a team that values results over routine.
Take ownership and lead with vision.
*
If this resonates with you, let’s build something extraordinary together.
– Don
Rain Engineering provides end-to-end MES services that help manufacturers do better. We use smart tech to show what’s really happening on the factory floor, helping people make products faster and with fewer mistakes. This saves money and keeps their customers happy.
Company Overview:
Our professional services firm is seeking a highly skilled and proactive Executive Assistant to support our CEO. As a key member of our team, you will play a pivotal role in ensuring the smooth operation of our executive office, managing the CEO’s calendar, email, and other administrative tasks. This position requires a high level of professionalism, discretion, and the ability to make informed decisions on behalf of the CEO.
Job Summary:
We are looking for an exceptional Executive Assistant who can provide comprehensive support to our CEO, both domestically and internationally. The ideal candidate will be a strategic thinker with excellent communication skills, strong organizational abilities, and the capacity to learn and adapt quickly. This role involves extensive travel with the CEO, so flexibility and a willingness to work in a fast-paced environment are essential.
Key Responsibilities:
Calendar and Scheduling Management: Manage the CEO’s professional and personal schedule, ensuring seamless coordination of meetings, appointments, and travel arrangements.
Email and Communication Management: Handle all email correspondence on behalf of the CEO, drafting responses, and ensuring timely communication with internal and external stakeholders.
Travel Arrangements: Organize and coordinate travel logistics, including flights, accommodations, and transportation.
Decision Making: Learn to make small decisions on behalf of the CEO, aligning with their style and preferences.
Project Support: Assist in project management tasks, providing administrative support to ensure projects are executed efficiently.
Event Planning: Coordinate internal and external events, ensuring all logistical aspects are well-planned and executed.
Confidentiality and Discretion: Maintain confidentiality and handle sensitive information with discretion.
Professional Development: Continuously improve skills and knowledge to enhance support to the CEO and the organization.
Requirements:
Experience: Minimum 3 years of experience as an Executive Assistant or in a similar role supporting senior executives.
Skills:
Excellent communication and interpersonal skills.
Strong organizational and time management skills.
Ability to multitask and prioritize tasks effectively.
Proficiency in Microsoft Office Suite and other productivity tools.
Strong problem-solving and decision-making abilities.
Education: Bachelor’s degree preferred, but not required for candidates with extensive experience.
Travel: Willingness to travel frequently, both domestically and internationally.
What We Offer:
Mentorship and direct learning opportunities from the CEO.
Exposure to high-level business strategies and operations.
Opportunity to travel and gain diverse experiences.
A dynamic and supportive work environment.
At Rain, we believe in fostering a flexible, supportive, and innovative workplace:
Work-LifeHarmony: We primarily operate on an 8-5 schedule, but offer flexibility to accommodate personal obligations and work from home options.
Collaborative Environment: We encourage in-office presence for local employees to build strong team relationships, while also offering online events for remote bonding.
We celebrate our diverse workforce, valuing contributions from various nations, religions, and backgrounds.
Professional Growth: We offer various training programs and a women’s professional group to support employee career development.
Comprehensive Benefits
We provide a competitive benefits package designed to support your overall well-being:
Health Coverage: Choice between a High Deductible Health Plan (HDHP) and a Traditional Plan, plus dental and vision coverage.
Financial Security: Life and AD&D insurance, short-term and long-term disability insurance.
Wellness Program: Our “Seasons of Wellness” program includes health coaching, workshops, and wellness credits.
Flexible Vacation Policy: We offer a minimum of 10 days off per year, with the flexibility to take more as needed.
Retirement Planning: 401(k) plan with company match (details to be discussed during the interview process).
Unique Perks
Bi-Annual Retreats: Every 18 months, we host an all-employee retreat for training, updates, and team bonding.
Technology: We provide necessary equipment, including cell phones for customer-facing roles.
Travel Opportunities: Depending on your role, you may have the chance to travel and work on diverse projects.
Our Commitment to You
We’re dedicated to creating an environment where you can thrive personally and professionally. We value open communication, innovation, and mutual respect.
How to Apply: Interested candidates will be considered after submitting a link to a video introducing themselves.
Job Type: Full-time
Pay: From $80,000.00 per year
Benefits:
401(k)
Dental insurance
Flexible schedule
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance
Schedule:
Monday to Friday
Weekends as needed
Application Question(s):
Submit a link to a 3-to-5 minute video of yourself, explaining why you want the job, and how you believe you are a fit to the organization.
Ability to Commute:
Noblesville, IN 46060 (Required)
Ability to Relocate:
Noblesville, IN 46060: Relocate before starting work (Required)
Work Location: In person
Title: Front Desk Admin
Company: ACE Family of Companies
Location: Temecula, CA
