Overview
Front Desk Admin Jobs in Los Gatos, CA at The Anderson School
Work Schedule: M-F 8:00 am – 5:00 pm
Travel: As Required
Reports to: Chief Executive Officer
Date: May 23, 2024
Job Description
Summary
At First Union Financial, LLC we are always seeking talented, ambitious, service-oriented people. Our company
grows and succeeds through the passion of our people, and our team is made stronger through inclusion, equality,
and mutual respect. We value diversity in our workplace, and we celebrate a workforce as diverse as our customer
base.
Essential Functions
We are seeking an Executive Assistant that will perform more than administrative tasks; the individual will often be the “right-hand person” to advance company initiatives and goals. They will attend to the day-to-day functions that are part of the Chief Executive Officer’s role so that the executive can focus on the high-level leadership and strategy functions. Great mentoring opportunity to gain valuable experience and expand knowledge, while supporting a successful entrepreneur.
Manage scheduling for company Chief Executive Officer and other executives
Draft, review and send communications on behalf of company executives
Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
Answer and respond to phone calls, communicate messages and information to the executives
Prioritize emails and respond when necessary
Coordinate travel arrangements
Maintain various records and documents for company executives
Other additional duties as assigned from time to time, including supporting other departments and executives
Demonstrate ethical business practices and integrity in all interactions to uphold the First Union Financial brand
Qualifications
Proficient in Microsoft Office (Word, Excel, and PowerPoint)
Ability to perform work accurately and thoroughly
Excellent written and oral communication skills
Maintain confidential and sensitive information
Must have good judgement
Comfortable interacting with high level executives
Capable of cultivating productive working relationship across the organization
Detail-oriented self-starter
Resourceful, can-do attitude
Work Environment
The work environment characteristics here are representative of those an employee encounters while performing a typical interior/office environment. The noise level in the work environment is usually quiet to moderate. Various types of office equipment/supplies are used to accomplish the job requirements and include, but are not limited to phones, computers, pens, pencils, calculators, computer keyboards, telephone, printer, etc.
Physical Requirements
While performing the responsibilities of the job, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel and manipulate keys on a keyboard. The employee is required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision.
Required Education and Experience
Bachelor’s Degree
Adhere to consistent and reliable work schedule
Authorized to work in the United States
Proficient in Spanish preferred
Benefits
Benefits for eligible employees include: medical / dental / vision, paid-time off, opportunities for advancement, on-going training available.
Equal Employment Opportunity Employer
First union Financial, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.Show more
Title: Front Desk Admin
Company: The Anderson School
Location: Los Gatos, CA
