Overview
Front Desk Administrative Assistant Jobs in Raleigh, NC at SouthLight Healthcare
Overview
LabConnect improves lives by partnering with pharmaceutical and biotech companies, and clinical research organizations (CROs) to accelerate the development of new medicines around the world.
We are an independent, global, one-stop-shop focused on delivering Central Laboratory Services that are tailor-made, timely and flexible to meet the evolving study demands of traditional to increasingly complex trials. Additionally, we provide Functional Service Provider (FSP) Solutions, supporting our clients with scientific and technical expertise, acting as an extension of their team, coordinating all laboratory related needs, advising on strategies for lab data collection and providing end-to-end analytical and logistical solutions.
Job Summary:
The Associate Executive Assistant supports the Executive Assistant to the CEO and assigned Leaders by providing administrative support and project coordination.
Essential Duties and Other Responsibilities:
Scheduling & Coordination: Manage calendars, schedule meetings, and coordinate virtual engagements.
Data & Reporting:  Track, analyze, and organize data; create reports and presentations as needed.
Communication Support:  Draft and manage emails, memos, and internal/external correspondence.
Technology & Systems:  Utilize Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and other relevant software.
Process Improvement:  Identify and implement efficiency-enhancing solutions.
General Administrative Support:  Manage documentation, file organization, and assist with special projects.
Travel arrangements: Making travel arrangements, including booking flights, hotels, transportation and creating itineraries.
Meeting support: Assisting with meeting preparations, which may involve scheduling meetings, preparing agendas and organizing necessary materials. Following up on action items and ensuring timely completion of tasks discussed during meetings.
Information Management: Organizing and maintaining files, records and databases. Managing confidential information with discretion and ensuring data integrity and security.
Expense Management: Managing and tracking expenses for assigned executives.
Front Desk Johnson City: This position will cover the front desk and will coordinate coverage with other Executive Assistant(s) and back-up receptionists. The Executive Assistant will be assigned a private workspace for work that cannot be done at the front desk.
Performs other related duties and tasks as necessary or as assigned.
Maintains a high level of confidentiality in all matters.
Requirements:
An associate or bachelor’s degree in business, communications, or a combination of relevant work experience and on the job training preferred.
1-3 years of administrative experience supporting multiple leaders, producing quality work under time constraints, and working with detailed confidential information.
Time management, organization and prioritization abilities with a very high level of attention to detail and accuracy.
Experience in a team environment, demonstrating a high degree of tact, discretion, flexibility, and diplomacy.
Strong interpersonal and communication skills including experience building and maintaining professional, friendly, and cordial relationships with team members, including staff and external partners.
Demonstrated experience in Microsoft Office Suite (Outlook, SharePoint, Word, Excel PowerPoint, and Teams); Navan Concur or similar travel and expense tool. MS D365 and Copilot preferred.
Work Hours and Location:
Monday-Friday
8am-5pm
On-site
Johnson City, TN location
Read more below and get ready for your next great employment adventure!
Some of the Perks our LabConnectors Love:
Financial Security (base pay, 401k match and possible annual bonus eligibility)
Health Benefits beginning on date of hire
PTO plan plus 11 Paid Company Holidays and 1 day to Volunteer in your community
Short and Long-Term Disability, Life and AD&D
We celebrate our differences, which enrich our Culture
We are a growing and global team which Values People First, Quality Focused, Customer Centered, Technology Driven and Accountability Always. In addition to great perks and challenging work assignments, we invest in our people with enriching career growth opportunities.
We believe in a friendly and collaborative environment with open lines of communication. Join our team and discover how your work can impact the lives of people all over the world.
It is the policy of LabConnect to provide equal employment opportunities without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information, or any other protected characteristic under applicable law.
Equal Employment Opportunity Posters:
https://www.dol.gov/agencies/ofccp/posters
If you have a disability and you believe you need a reasonable accommodation in order to search for a job opening or to submit an online application, please email [email protected] or call +1(423)722-3155.
For more information, visit www.labconnect.comShow more
Title: Front Desk Administrative Assistant
Company: SouthLight Healthcare
Location: Raleigh, NC
