Overview
Front Desk Administrative Assistant Jobs in Stamford, CT at Gerald Group
FLSA: Exempt
EXPECTATIONS FOR ALL EMPLOYEES:
Support the organization’s mission, vision, and values by exhibiting the following behaviors: excellence and competence, collaboration, innovation, respect, compassion, personalization, commitment to our community, and accountability and ownership.
ORGANIZATIONAL RELATIONSHIPS:
Reports to: Receives direction from Trustee, Office Manager & WWPL Executive Director
JOB SUMMARY:
Front Desk Receptionist – Answer and direct incoming calls
Guest Services – Assist Clients, program attendees, room reservations
Programming Assistance- CivicRec management, data entry, analysis
Room Reservations – Coordinate, manage, set up and tear down of space for reservation requests
Assist WWT staff – Programming. Marketing. Program preparation (materials, room set up,etc)
Executive Administrative Assistant for WWT Office Manager, WWT Trustee, WWPL Executive Director & WPL Foundation – Executive Admin and Special Projects
MAJOR JOB RESPONSIBILITIES: (duties are illustrative and not inclusive)
Front Desk Coordinator
Assist in the preparation of regularly scheduled reports
Retrieve mail, distribute and prepare outgoing mail
Reply to general inquiries with accurate information using a professional and courteous manner
Greet clients/suppliers/visitors to the organization in a professional and friendly manner
Maintain and update the organization’s databases for accuracy
Forward incoming correspondence to the appropriate staff member
Purchase, receive and store the office supplies ensuring that basic supplies are always available including break room, general office supplies, etc
Maintain and organize office files according
Make travel, schedule meetings and other arrangements for staff
Ensure proper operation of office equipment
Carry out administrative duties such as filing, typing, copying, binding, scanning
Provide general support to the Trustee & Office Manager as needed
Must be able to work nights and weekends for programs & events as necessary
Assists other staff in planning, coordinating, and supervising a variety of recreational programming, activities and special events
QUALIFICATIONS AND SKILLS:
Bachelor’s degree or equivalent; Proven experience in relevant position
Tech savvy; proficient in MS Office, Google platforms, Adobe
Team player who is resourceful, proactive, and comfortable working with diverse populations
Self-motivated and able to work with minimal oversight
Excellent time management and organizational skills
Outstanding written and verbal communication skills
Customer focus
Ability to handle stressful situations appropriately
Excellent time management skills and ability to multitask
SUPERVISION:
This position performs varied administrative and support duties following established policies, procedures, and practices to conduct the normal functions of the Township’s office. Employee works under minimal supervision and in combination with others on topics and issues of a complex, diverse, and highly confidential nature. This position has no supervisory responsibilities.
Equal Employment Opportunity:
The Township is an Equal Opportunity Employer.
Job Type: Full-time
Pay: $20.00 – $22.00 per hour
Schedule:
Monday to Friday
Weekends as needed
Work Location: In person
Title: Front Desk Administrative Assistant
Company: Gerald Group
Location: Stamford, CT
