Overview
Front Desk Administrative Assistant Jobs in Grand Rapids, MI at Bethany Christian Services
General Description
The Administrative Coordinator I coordinates operations, finance systems, policies and procedures as well as provides clerical support and record maintenance to department staff. Processes invoices, purchase orders, prepares reports, and performs other office functions while delivering excellent customer service.
The schedule for this full-time position is Monday through Friday 8:00 AM to 5:00 PM, with the option to go to four 10-hour shifts after successful completion of the probationary period.
Essential Functions
Answers division phone calls and prepares outgoing mail
Coordinates office management, schedules, and meetings
Handles correspondence, forms, requisitions, billing, filing, and reports
Assists in budget preparation, project coordination and office administration duties
Serves as payroll timekeeper, asset custodian, records custodian, and purchasing card representative for division
Processes and approves operating and grant invoices in OnBase
Balances, maintains, monitors, and reconciles budget account and Capital Improvement Project (CIP) expenditures
Maintains and monitors purchase and change orders
Assists Division Director, maintaining calendar, coordinating forms/signatures, managing correspondence
Manages travel arrangements for division staff
Enters and tracks division’s agenda items for the Board of County Commissioners
Tracks project hours and prepares journal vouchers
Attends meetings as required
Performs other duties as required
Minimum Requirements
Education, Training, and Experience
Associates degree, vocational technical degree, specialized training, or related work experience equivalent to two (2) years of college education.
One (1) year relevant experience.
Budgeting/Financial experience, preferred
Certificates, Licenses, Registration, Skills
Valid Florida Driver License (or must obtain within 30 days of establishing residency in Florida), or valid Florida Identification Card is acceptable only for positions not required to drive a county vehicle.
May require Notary Public Certification.
Thorough knowledge of business English, spelling, punctuation and office practices and procedures.
Excellent customer service skills, communication skills and strong attention to detail required.
Ability to effectively communicate (verbally and in writing) in a clear, confident manner using proper grammar.
Must have strong organizational skills to plan, prioritize, multi-task and independently execute projects/tasks within specific deadlines while maintaining flexibility.
Requires ability to maintain courteous and effective relations with County staff, elected officials, community interest groups and the public.
Must have strong working knowledge of computers and be proficient in the use of Microsoft Office Suite of Products (i.e., Outlook, Word, Excel, etc.) and extensive knowledge of Excel functions and details spreadsheets.
Must have or be able to obtain within 90 days certification in FEMA National Incident Management System (NIMS) courses:
IS-100.c: Introduction to the Incident Command System (ICS); and
IS-700.b: An Introduction to the National Incident Management System
Physical Requirements/Work Environment
Requires sitting most of the time.
The job involves frequent lifting and carrying up to 10 pounds, and occasionally up to 20 pounds.
The job requires frequent balancing, and occasional reaching above shoulders.
The job requires the completion of tasks that involve typing and simple grasping.
The job requires normal visual acuity and field of vision, hearing, and speaking.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Emergency Response/Recovery Activities
All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location, and work schedule to fit the needs of the County and its citizens. Emergency response duties may also include driving and/or operating a county vehicle or equipment and employees must obey all safety policies, and roadway rules and laws.
Supplemental Information
Employee Benefits at a Glance: Medical, Dental, Vision Insurance, Employee Health & Wellness Center, Florida Retirement System (FRS), Basic Term Life and AD&D Insurance $20,000, Long Term Disability Insurance, Employee Assistance Program (EAP), 11 Paid Holidays, Vacation and Sick Leave. Please visit the Benefits tab of this posting for additional information and a link to the Employee Benefits Highlights booklet.
Basis of Rating: Some positions may require a written and/or skills test. Applications will be carefully reviewed to assess each individuals’ qualifications. Selected persons will be interviewed to determine who will be hired for the job. The kind and length of related work experience, training and education shown on the application will be an important consideration in the screening process.
Must successfully pass an employment reference check and criminal background check. Drug screens will be in accordance with the Drug Free Workplace Act and/or the Omnibus Transportation Employee Testing Act of 1991.
Citrus County, Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Citrus County, Florida Board of County Commissioners (BOCC), is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age (40 or older), marital status, citizenship, physical or mental disability, genetic information, veteran status, or any other protected trait.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the Citrus County, Florida Board of County Commissioners in advance to allow sufficient time to provide an accommodation.
Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for vacancies and are encouraged to apply. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.
Pursuant to Chapter 119, Florida Statutes or the “Public Records Law,” applications, resumes and personnel records are subject to public inspections. Details regarding the “Public Records Law”/ “The Sunshine Law” / Florida Statutes and the statutory exemptions are available on websites such as the Florida Office of the Attorney General, Florida Senate and Florida Legislature. Additionally, Citrus County Board of County Commissioners Public Information section is located on our website.
The Citrus County Board of County Commissioners provides a comprehensive benefits package.
Medical Insurance – (Carrier: Florida Blue): Employee Premium is $50.00 monthly. Dependent coverage is available with bi-weekly premiums (please review detailed premiums using the link below).
**Wellness Incentive: New Hires will have the option of submitting to a nicotine test during the pre-employment physical. Those that are nicotine free will receive a $50 wellness incentive monthly applied towards their health premium costs. New hires that are not nicotine free are eligible to receive the wellness incentive once a tobacco cessation course has been completed and the Employee Health & Wellness Center is provided with a copy of their completion certificate.
Employee Health & Wellness Center: Employee Premium is $0.00 when covered under Medical Insurance. Dependent coverage is $0.00 when covered under Medical Insurance.
Dental Insurance: Employee Premium is $0.00. Dependent coverage is available with bi-weekly premiums (please review detailed premiums using the link below).
Vision Insurance: Employee and Dependent coverage is available with low monthly premiums.
Florida Retirement System: Employee contributes 3% of gross salary per pay-period. Option to choose from Pension Plan or Investment Plan. Detailed employer contributions can be found in the link below. Visit myFRS.com for more details.
Other Benefits:
Basic Term Life and AD&D Insurance $20,000
Voluntary Life Insurance
Dependent Life Insurance
Long Term Disability Insurance
Health and Dependent Care FSA
Employee Assistance Program
Life Assistance Program
ComPsych Programs
Voluntary AFLAC Supplemental Insurance
Deferred Compensation
Paid Holidays – no waiting period
Vacation Leave – accrues each pay period
Sick Leave – accrues each pay period
Please note that the benefits may not apply to all constitutional offices; please refer to policies for specific information. The County’s Personnel Policies, applicable Union Contracts and/or Certificate of Coverage provides detailed descriptions of all available employee benefit programs and stipulations.
For a more detailed overview of our benefit package, click here.
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Title: Front Desk Administrative Assistant
Company: Bethany Christian Services
Location: Grand Rapids, MI
