Overview
Front Desk Administrative Associate (Part-Time) Jobs in New York, NY at The Fresh Air Fund
We are seeking a detail-oriented and organized individual to join our IT Operations team to support Telco/Data & Cherwell Operations. This role will primarily involve managing monthly Telco data, handling Cherwell tickets, creating purchase orders, and assisting with invoice processing and reconciliation. The ideal candidate will be proficient in Excel and capable of assisting with various administrative tasks.
Job detail:
Track monthly Telco and data invoices by downloading them from the website and preparing them for payment.
Review invoices for any unusual charges and notify IT Networking for clarification or correction.
Create purchase orders (PO) based on Cherwell requests.
Order items according to approved purchase orders.
Voucher and reconcile Pcard charges related to purchases.
Create purchase orders for general office supply requests.
Upload consultant invoices into the Power App for manager approval and assist with vouchering the invoices once approved.
Provide general assistance with daily tasks to ensure smooth operations across departments.
Utilize Excel for data tracking, reporting, and reconciliation as part of routine tasks.
Qualifications
Experience:
Minimum of 1-2 years of experience in a similar role, preferably within a telecom/data or operations environment.
Proficient in Excel (pivot tables, VLOOKUP, formulas, etc.)
Strong attention to detail and ability to identify discrepancies.
Ability to multitask and manage time effectively to meet deadlines.
Education:
High School Diploma or equivalent; some college coursework or a degree in a related field is a plus.
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Title: Front Desk Administrative Associate (Part-Time)
Company: The Fresh Air Fund
Location: New York, NY
