Overview
Front Desk Administrator Jobs in Lancaster, PA at Robson Forensic
Overview
The Senior Administrative Coordinator will provide multi-faced administrative support and assistance to ensure seamless office operations by providing high-level administrative support to the Chief Executive Officer (CEO) and other senior leadership. They will play a critical role in streamlining office functions and enhancing overall productivity enabling the CEO and other senior leaders to focus on strategic priorities and high-impact activities. This position handles a wide range of administrative and operational support while independently initiating and implementing processes to manage projects, information, and both internal and external stakeholders. The Senior Administrative Coordinator’s role coordinates the executive schedules, prepares for meetings, and creates travel arrangements. The Senior Administrative Coordinator conducts research and information gathering on behalf of the senior leadership team and prepares summaries and reports. This professional develops positive and strategic relationships at all levels of the organization, maintains strict confidence, uses discretion, judgment, and knowledge of the organization to execute responsibilities with strict confidentiality.
Position Responsibilities:
Provide top-level senior executive support while maintaining high levels of discretion, confidentiality, professionalism, and judgement in a fast-paced, high visibility environment
Serve as the liaison with direct reports, internal teams/organizations, and external partners
Manage calendars, schedule meetings, follow-up on tasks, and create travel arrangements. Plan, own and run both internal and external executive events and meetings, (e.g., staff meeting agendas, meeting minutes, off-sites, special events, etc. including detailed logistics and meeting material preparation)
Design and implement processes across departments to ensure clear communication, efficiency, and operational excellence
Manage/track administrative activities and help drive completion of key deliverables, including analyses, reports, write-ups, etc.
Own and manage expense reporting and reconciliation, records management, materials preparation, and other duties as required
Build internal and external partnerships and coordinate work efforts across departments
Provide support on special projects as needed
Other duties as assigned
Skills:
Must be able to demonstrate ability to operate in a fast-paced team-oriented setting
Ability to be discrete and maintain confidential information and understand how to prioritize and respond accordingly
Strong writing skills and the ability to multitask
Strong organization and attention to detail
Proficiency in Microsoft Office is necessary
Proficient in Business Communications, Call Screening, Document Preparation, Drafting Correspondence, Inquiry Research/Response, Internal Communications, Management Reporting, Meeting Scheduling and Logistics, Project Coordination, Public Relations, Document Creation, and General Data Analysis
Qualifications/Requirements:
2-4 years of Executive Assistant, Administrative or related experience
Bachelor’s degree or equivalent
Excellent Microsoft Office Knowledge
To Apply: Qualified candidates should submit a detailed cover letter and resume demonstrating how they meet or exceed each qualification/ requirement. Submit your materials via e-mail or mail to: [email protected]. Please clearly indicate which position you are applying for in the subject line of the e-mail. If you prefer, you can mail your application materials to us at:
Human Resources
Greater West Town Community Development Project
500 N Sacramento Blvd. Chicago, IL 60612
About Greater West Town: Greater West Town Community Development Project (GWTP) is a community-based economic development organization dedicated to expanding educational and employment opportunities in Chicago’s low-income communities. GWTP is a pro-active and effective advocate for unemployed community residents and at-risk and dropout youth in Chicago’s economically distressed neighborhoods. We provide practical, on-the-ground solutions to our communities’ complex challenges through hands-on vocational skills training, comprehensive job placement, and alternative education for students that have been unsuccessful in traditional schools. For over 30 years, GWTP has successfully linked expanded educational and employment service for community residents to community development initiatives and the needs of small-mid-size local employers.
GWTP is an equal opportunity employer and seeks to employ and assign the best qualified personnel for all our positions in a manner that does not unlawfully discriminate against any person because of race, color, religion, gender, marital status, age, national origin, physical or mental disability, sexual orientation, veteran/reserve national guard status, or any other status or characteristic protected by law.
GWTP is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, gender identity, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.
Job Type: Full-time
Pay: $58,000.00 – $61,200.00 per year
Benefits:
Dental insurance
Employee assistance program
Health insurance
Life insurance
Paid time off
Parental leave
Retirement plan
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Morning shift
Work Location: In person
Show more
Title: Front Desk Administrator
Company: Robson Forensic
Location: Lancaster, PA
