Overview
Front Desk and Administrative Assistant Jobs in Westlake Village, CA at Keller Williams Westlake Village
Description:
Established in 1958, Foundation For The Carolinas is one of the largest community foundations in the United States. Serving a 13-county region, we help families, nonprofits, and businesses amplify the impact of giving, offering a wide variety of charitable funds and best-in-class service to clients and donors.
The Foundation is headquartered within the Belk Place Civic Campus, which includes the Luski-Gorelick Center for Philanthropy, the Levine Conference Center, 220 North Tryon event venues, and the historic Carolina Theatre. The campus also houses our flagship program, the Robinson Center for Civic Leadership, which addresses our community’s most significant challenges and opportunities, such as economic empowerment, neighborhood revitalization, and education.
Foundation For The Carolinas is deeply committed to fostering a diverse, equitable, and inclusive workplace where everyone is welcomed, valued, respected, and empowered. We actively encourage and seek candidates from all races, ethnicities, genders, sexual orientations, abilities, and backgrounds to apply for our open positions. Join us in our mission to build a more inclusive and equitable future for all.
The Office Coordinator helps maintain the operations of the events and facilities team. This role works in tandem with our receptionist to ensure desk coverage during office hours. Work hours are Monday–Friday 8:30 am-5:30 pm.
Your daily responsibilities include:
Serves as the backup for receptionist and provides 3 breaks per day and vacation coverage
Work in tandem with receptionist to ensure all front desk operations are covered
Responsible for sorting and distributing agency mail
Make all bank deposits and incoming checks for FFTC, ASC, and The Carolina Theatre
Serves as backup for Conference Center Manager for nonprofit bookings
Greet visitors and direct them to the appropriate staff member or conference room
Assist with swapping reception area to the plaza side entrance
Review RSVP’s for select FFTC events if needed
Assist the donor relations team by attaching constituent ID’s to donations and creating constituent records as necessary
Manage Master Calendar, including sending email notifications and reviewing entries
Responsible for executing reporting in event booking software for daily and weekly reporting, reporting for parking setup, and a weekly events schedule
Monitor security cameras
Monitor, acknowledge, and report any security alarms and unauthorized notifications to Facilities team
Assist other departments when time permits
Requirements:
A high level of confidence and a firm, positive, friendly voice
Good listening and communication skills that will ensure that all guests are handled in a courteous and professional way
A warm and friendly disposition that will ensure that visitors to the Foundation are appropriately greeted
Attention to detail and ability to multitask
High school graduate with at least two years of admin education and/or experience
Knowledge in Microsoft Office Suite
Typing speed of 50 wpm
Human relations skills to deal effectively with guests/clients in person or on the phone
Service orientation toward internal and external clients
Aptitude for learning varying technologies
Team Player
General ability to perform the essential functions and overall physical and mental requirements of this position, including stamina to perform tasks over extended periods and ability to occasionally move about to accomplish tasks or move from one worksite and/or workstation to another
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Title: Front Desk and Administrative Assistant
Company: Keller Williams Westlake Village
Location: Westlake Village, CA
