Overview
Front Desk Clerk Jobs in New York, NY at Hilton Grand Vacations
The Inova Loudoun Administration office is seeking an Executive Assistant 1 to support the AVP and VP. The EA 1 will compile and maintains data/documentation to ensure availability of complete, accurate and current information. Composes, reviews, and prepares correspondences/presentations accurately and in a timely manner. Maintains calendars and coordinates meetings to ensure the most efficient and effective use of time and performs a variety of administrative activities to ensure the smooth and efficient operation of the office. The team is looking for someone who can manage payroll, PTOs, schedule meetings, invoices, take minute meetings, and develop agendas.
***This is a Full-time Onsite (Day) position***
Job Responsibilities
Organizes and tabulates data, often of a highly confidential nature, and maintains routine and/or specialized databases using Excel, Access or other specialized database applications.
Assists in the preparation of annual budget preparations while monitoring expenses.
Prepares, edits and proofreads letters, memorandums and presentations from drafts or independently.
Designs, formats and showcases presentations/documents using intermediate and advanced features of Microsoft Office applications (Word, Excel, Power Point).
Assists executive in time management by ensuring that meetings begin and end on time, building travel time into schedule and minimizing interruptions.
Compiles meeting agendas, gathers information from multiple sources and ensures that materials are assembled and distributed in a timely manner.
Coordinates internal and external meeting arrangements such as invitation/registration process, facilities, catering/logistics as well as travel and hotel arrangements as needed.
Serves as gatekeeper by screening visitors/calls, responding to inquiries or referring them to other team members, scheduling meetings/calls and following up.
May perform additional duties as assigned.
Additional Requirements
Experience – 4 years of relevant office experience including 2 years of reporting to an executive
Education – High School diploma or equivalent
Inova Benefits and Perks:
Health, Vision, and Dental Coverage
Tuition reimbursement and Educational Assistance
Student loan assistance – up to $10,000!
State-of-the-art medical and training facilities
Paid parental leave for birth/adoption of a child
Retirement benefits with match from day one
Free Parking to all employees
Exclusive savings opportunities to in-store events, theme parks, discounts, movie tickets and local offerings and so much more!
See Full List of Benefits Here: 2023 INOVA BENEFITS GUIDE
Title: Front Desk Clerk
Company: Hilton Grand Vacations
Location: New York, NY
