Overview
Front Desk Coordinator/Courier Jobs in Fair Oaks, CA at 4LEAF, Inc
Monday- Friday
9:30am-1:30pm
PART TIME EMPLOYEE BENEFITS:
Less than 29 hours/week
Free Membership to the YMCA
Discounted Y Programs
POSITION SUMMARY:
The Administrative Assistant will be responsible for providing secretarial and high-level administrative support to the Executive Director and assigned staff. The incumbent intentionally fosters a cause-centered culture that is welcoming, genuine, hopeful, nurturing, and determined. This position supports the work of the Y, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living and social responsibility.
QUALIFICATIONS:
Minimum age of 18; required.
High school diploma required; College degree in Business Administration or related field preferred.
Minimum two years of experience in a related role.
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Excellent organizational skills and attention to detail.
Proficient in Microsoft Office Suite or related software.
Basic understanding of clerical procedures and systems such as recordkeeping and filing.
Ability to work independently.
Ability to relate effectively to diverse groups of people from all social and economic segments of the community.
ESSENTIAL FUNCTIONS
Welcomes and directs visitors to the Administrative Office.
Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.
Use discretion and independent judgment in handling confidential and sensitive information in connection with the Executive Director’s responsibilities.
Maintain highly confidential executive files and correspondence.
Perform clerical duties such as typing/word processing, filing and answering telephone.
Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
Enters program registration into Daxko operations. Process reservation requests.
Assist with Group-Ex Pro schedule management.
Orders office supplies (Wal-Mart, Amazon).
Assists with on-site “other” donation requests and collection (food drives; necessities; senior projects).
Coordinate facility rentals, birthday parties, file and maintain rentals’ Certificate of Liability Insurance, and track annual donations of facility space. Assist with set-up as needed.
Coordinate arrangements for meetings of various committees, task forces, public officials, and groups.
Coordinate annual schedules for programs/meetings (Team-up); attend as well as produce and maintain minutes for board, staff and committee meetings.
Coordinate weekly staff meeting, attend to take minutes, organizes devotion schedule.
Maintain computer databases for various reports, committees and mailings; upkeep of organizational charts.
Assist Human Resources with volunteer tracking. Maintain monthly volunteer hours spreadsheets.
Coordinate and maintain staff business card, stationery and office supply ordering for business/administrative offices.
Coordinate maintenance of office equipment.
Responsible for postage meter, daily mail and bulk mail.
Follow YMCA policies and procedures, including those related to medical and disciplinary situations, child abuse prevention and emergency procedures.
Perform other duties as assigned.
WORKING ENVIRONMENT & PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to perform all physical aspects of the position; including walking, standing, bending, reaching, and lifting up to 30 pounds. Work schedule will include daytime and evening hours.
ALL POSITIONS REQUIRE THE FOLLOWING CLEARANCES FOR EMPLOYMENT PRIOR TO THE DATE OF HIRE. CLEARANCES ARE ACCEPTED WITHIN 2 YEARS OF THE HIRE DATE.
PA CRIMINAL RECORD CHECK
PA CHILD ABUSE HISTORY CERTIFICATION
FBI (DHS) FINGERPRINTING HISTORY CLEARANCE
ALL APPLICANTS MUST HAVE A VALID EMAIL ADDRESS AND VOICEMAIL MUST BE SET UP IN ORDER TO COMPLETE ONBOARDING PROCESSES
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Title: Front Desk Coordinator/Courier
Company: 4LEAF, Inc
Location: Fair Oaks, CA
