Overview
Front Desk Medical Receptionist Jobs in Seattle, WA at Zen Attitude Acupuncture, PLLC
Executive Assistant to the Chief Construction Officer
In-Person | Houston, TX
My Fit Foods is expanding fast—and behind every successful buildout is a leader who gets things done. We’re hiring a sharp, detail-obsessed, and battle-ready Executive Assistant to our Chief Construction Officer (CCO) in Houston, TX. If you thrive in high-stakes environments, communicate with clarity, and bring structure to chaos, this may be the most rewarding challenge of your career.
About the Role
This is a newly created position supporting a key executive whose work directly impacts construction timelines, facilities management, and overall profitability. The CCO moves quickly and expects the same from those around him. This is not a soft-spoken, slow-paced office gig—it’s a hands-on role that requires thick skin, discretion, and decisive follow-through.
You’ll work in person at our Houston headquarters and travel regularly throughout the greater Houston area to visit job sites, handle urgent facilities issues, and keep active construction projects on track. The pace is fast, the work is fluid, and being physically present where things are happening is essential to success in this role.
What You’ll Do
Executive-Level Support – Own the CCO’s calendar, prep materials for meetings, track action items, and follow through until completion. Be the first line of defense against disorganization.
Project Tracking – Manage timelines and to-do lists related to new builds, remodels, and facilities issues. Ensure critical deadlines are met and updates are accurate.
Contractor & Vendor Communication – Liaise with general contractors, city permitting departments, architects, landlords, and vendors. Communicate clearly, follow up relentlessly, and escalate appropriately.
On-the-Fly Availability – Construction and facilities move fast. You must be reachable, responsive, and calm under pressure—even when priorities shift quickly.
Document Control – Organize and maintain detailed reports, spreadsheets, site plans, permit timelines, and project budgets. Accuracy is non-negotiable.
Operational Efficiency – Anticipate the needs of the CCO and the construction team. Identify gaps, solve problems proactively, and stay 10 steps ahead.
Site Presence – Support the CCO in-person on job sites and throughout the city. Your visibility and mobility help maintain momentum and solve problems in real time.
What We’re Looking For
2+ years of experience in an Executive Assistant or high-level support role is required. You’d need to be an exceptionally impressive candidate to bypass this minimum.
70+ WPM typing speed—this isn’t a casual-paced role. You’ll need to keep up with rapid-fire communication, real-time note-taking, and fast turnarounds.
Based in Houston, TX – Must be able to work in person at our HQ and travel locally to construction sites or vendor meetings as needed.
Excellent computer literacy, with a solid understanding of Microsoft Office Suite (Word, Excel, PowerPoint) and cloud-based tools like Google Sheets.
Exceptional organizational skills, with the ability to prioritize tasks, manage multiple moving pieces, and keep your executive running at full speed.
Strong written and verbal communication skills – Clear, professional, and confident.
Extremely detail-oriented – You catch mistakes before they happen and take pride in getting things right the first time.
Thick-skinned & direct – You can handle fast, firm communication without taking it personally. You respond quickly, stay composed under pressure, and adapt fast.
Highly accountable – You don’t need hand-holding. You own your work and consistently raise the bar.
Discreet & trustworthy – You will handle sensitive and high-level information. Professionalism and integrity are a must.
Why You’ll Love Working Here
Competitive pay based on experience + full health, dental, and vision
PTO and paid holidays
50% employee discount on meals
Direct access to leadership
Growth opportunity in a mission-driven, fast-scaling company
Schedule: Monday-Friday & On-Call during weekends
Job Type: Full-time
Pay: $52,500.00 – $60,000.00 per year
Benefits:
Dental insurance
Employee discount
Health insurance
Life insurance
Paid time off
Professional development assistance
Vision insurance
Schedule:
Day shift
Monday to Friday
On call
Application Question(s):
Give an example of a time you caught a mistake before it became a problem. What was the mistake and the outcome?
This role requires fast, direction communication and frequent availability during business hours. How do you manage your availability and responsiveness when things are moving quickly?
In your last EA role, what kinds of projects or departments did you support directly? What made you a great EA for those projects/departments?
Why do you want to work for My Fit Foods?
What is your typing speed? (If you don’t know, please go to typingtest.com and find out)
Ability to Commute:
Houston, TX 77008 (Required)
Work Location: In person
Show more
Title: Front Desk Medical Receptionist
Company: Zen Attitude Acupuncture, PLLC
Location: Seattle, WA
