Overview
Front Desk Office Assistant Jobs in Cairo, Egypt at Luxoft
Title: Front Desk Office Assistant
Company: Luxoft
Location: Cairo, Egypt
Project Description:
Responsibilities:
Welcome visitors, new employees
Provide support to office manager for all movement/office space improvement projects
Involved in organizing meetings, conferences, seminars and webinars; organize coffee breaks and lunches during meetings and trainings
Support of internal document flow
Coordinate meeting rooms maintenance, booking and appointments
Administrate incoming and outgoing mail correspondence (cooperation with courier services; delivery of correspondence, sort of incoming mails);
Cover shipping services, including packaging/sending, tracking, receiving
Monitor issues resolution progress Corporate System – Service Desk (control over the deadlines of solving the tickets with Issue Type Front Desk);
Maintain information in Corporate Directories up to date – Enterprise Directory (adding information about workplaces, phone numbers, personal assistants and printing labels for employees);
Create and follow process of Purchasing Requests/Orders in Corporate Financial System – Oracle;
Help on inventory maintenance, receive/send equipment, allocate it to responsible employees in databases
Handle visitor cards, temporary and permanent access cards, maintain associated journals
Assistance in the preparation of advance reports
Ordering and issuing office supplies
Preparation of printed materials
Accomplish ad-hoc Front Desk related tasks.
The Front Desk Office assistant will cover reception duties for local Luxoft branch and will support office manager on inventory, ticket processing, facility administration, access cards management.
Mandatory Skills Description:
Good command of English language
Microsoft Office advanced user
Client orientation
Friendly and welcoming
Attention to details
Problem Solving
Communication & Interpersonal Skills
Reception Duties experience
Nice-to-Have Skills Description:
English language certification, other foreign language
driver license
previous experience in inventory (tools and procedures)
previous experience in premises security (tools and procedures)
