Overview
Front Desk Office Clerk Pageland Jobs in Pageland, SC at Doman Tucker Lumber Companies Llc
Description:
Administrative Assistant
Description
PAY RATE LEVEL: Two (2) $18.25 – $21.00 per hour
REPORTS TO: Finance Manager and Systems Manager
SUPPORTS: All Departments
ACCOUNTING RESPONSIBILITIES
Filing of invoices and other documents
Scan, prepare and send billing manifests and invoices.
Record daily sales information and daily deposits as needed.
Bring discrepancies to the attention of the Finance Manager and assist in research and resolve.
Prepare and make bank deposits as needed.
Assist Finance Manager with payroll tasks as needed.
Assist Finance Manager with accounting records storage and disposal.
Process NCG and manufacturer coupons for redemption.
Perform other finance duties as requested.
EMPLOYEE RELATIONS AND PERFORMANCE MANAGEMENT
Update the Employee Handbook and other materials as directed.
Ensure communication of policies and procedures to staff.
Assist updating and implementation of policies, procedures and programs that support the Co-op strategic plans.
Maintain complete confidentiality with regard to employee-related matters.
RECRUITING, HIRING AND TRAINING
Develop and maintain accurate and updated job descriptions and specifications in collaboration with the GM.
Host new hire orientation monthly
Assist hiring managers with pre-interview paperwork
Onboard staff according to established procedures
Enter and maintain staff information on the POS system.
Create employee Name Tags and staff discount cards as requested.
Tour the premises with new staff after onboarding.
Maintain sufficient supplies of employee benefit and hiring information, pamphlets, etc.
Perform other hiring duties as requested.
RECORDKEEPING AND BENEFITS ADMINISTRATION
Maintain all personnel files in accordance with state and federal law.
Ensure that current employee information is up-to-date.
Administer employee benefits and ensure that available benefits are communicated to employees in collaboration with the Finance Manager.
Administer workers compensation insurance in collaboration with the Finance Manager.
Administer employee leaves of absence, disability insurance, and unemployment insurance claims in collaboration with the GM.
Ensure accurate, timely federal and state mandated reporting
SAFETY
Assist in the maintenance of accident reports and follow up as needed to ensure workplace safety.
Maintain accident reports and follow up as needed to ensure workplace safety.
Record safety trainings in Paylocity for each employee
Assist employees with technical support when completing online training
RECEIVING AND INVENTORY MAINTENANCE
Accurately, and in a timely manner, enter new invoices into Systems from both store locations.
Promptly inform the Systems Manager of urgent issues including price corrections, products that do not scan, and daily price changes.
Record discontinued products.
Enter and revise information regarding discounts.
Maintain knowledge of tax tables and CRV, adjust as needed.
Maintain record of inventory transfers between both locations.
Efficiently communicate with the buying team regarding invoices and inventory in a timely manner. Update invoice coding as necessary.
INVENTORY TAGS, SIGNAGE AND RECORDS
Produce shelf tags and other appropriate signage as requested.
Maintain records of any major issues in the POS system and report to the Systems Manager.
Spot check shelf tags throughout the two store locations on a regular basis. Research and correct reported discrepancies between shelf tags and scanner prices.
Pull reports on Inventory data as requested by management.
Perform other Point of Sale duties as requested.
MEMBER-OWNER DATA
Enter and maintain new member information in the POS system including member contact info, member active status, equity payments and withdrawals
Work with the System’s manager to ensure all information is accurate and timely.
Pull reports for member-owner patronage and status as requested by management.
Build new member packets & create member cards as requested
Maintain sufficient forms and pamphlets related to membership at both store locations.
OUTREACH
Assist Outreach Coordinator with marketing/outreach when needed at both store locations (printing signage, distributing documents, taking pictures of products, other misc outreach tasks).
OTHER
Distribute employee birthday treats
Maintain current employee phone list.
Oversee purchasing and distribution of office supplies
Maintain sufficient front end forms and materials at both stores
Coordinate and take notes at annual staff meetings and quarterly manager’s meetings.
Do various errands (picking up office supplies, making copies, etc.) as requested by management.
Maintain an Admin Building schedule for meetings and management availability. Schedule appointments for non staff to meet with management.
Provide clerical assistance to the Human Resources contractor.
Perform other duties as requested.
TEAMWORK RESPONSIBILITIES
Provide excellent service to peers and co-workers; demonstrate a willingness and ability to cooperate and communicate effectively with co-workers, supervisors, and outside contacts.
Support team goals and objectives.
Participate in team meetings.
Communicate issues with and support fellow team members.
STOREWIDE RESPONSIBILITIES
Demonstrate exceptional customer service.
Abide by dress code and all Co-op policies and procedures as specified in the FRFC Employee Handbook.
Adhere to attendance policy and communicate according to procedure.
Attend staff meetings and participate in assigned projects.
Read staff notebook and notices regularly.
Adhere to safety and security policies and rules. Promptly report potential security threats, safety hazards, and accidents to a manager.
Requirements:
ESSENTIAL REQUIREMENTS FOR ALL JOBS
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Daily Physical Demands include:
Ability to sit or stand for long periods of time.
Use hands to finger, handle or feel objects.
Reach with hands and arms.
Walk, climb, or balance and stoop.
Ability to lift and move objects weighing up to 50 pounds.
Ability to team lift up to 75 pounds.
Ability to converse with employees and customers. Must be able to exchange accurate information while working the store floor and communicating with employees and customers.
Vision ability requirements include the ability to inspect, identify, observe and assess the situational work environment both close up and at a distance. Utilize color and shape to recognize products.
Scheduling Requirements
The scheduling availability described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. All employees must be available to work weekends, evenings, early mornings, holidays, and high demand seasons. Employees will be provided a recurring base schedule at the time of hire, this will be used to determine the employees employment benefit status. Employees are subject to adhering to all scheduling, vacation, sick, and attendance related policies not mentioned here. Full disclosure of policies is available upon request.
Work Environment
Fast paced, physically-demanding work environment.
Occasional job related travel for training, meetings, and/or events.
Work near moving mechanical parts (i.e. store equipment, tools, etc.)
Ability to work in an environment with moderate to loud noises (i.e. equipment and machinery).
Crowded work spaces. Computer sharing is sometimes required.
Can involve work in high precarious places (i.e. ladders, ladder work.)
Ability to work in cold, wet conditions.
DESIRED QUALIFICATIONS
Minimum of one (1) year of data entry work.
Knowledge of natural foods and organic standards.
Proven ability to handle multiple demands, work under time pressures, and meet deadlines.
Strong organizational skills.
Keen attention to detail.
Strong communication and listening skills.
Ability to work well with others in a cooperative environment where teamwork and constant communication is essential.
Demonstrated ability to follow through on commitments.
Availability to work early mornings, evenings and weekends if needed.
Willingness and ability to learn and grow to meet the changing requirements of the job.
Proficiency with the use of computers, internet, and applications.
Demonstrated acceptance of responsibility and accountability.
DISCLAIMER:
The job duties, elements, responsibilities, skills, functions, experience, educational factors and the requirements and conditions listed in this job description are representative only and not exhaustive of the tasks that an employee may be required to perform. All requests from management will be reasonable considering the knowledge and abilities of employees in their job description. The employer reserves the right to revise this job description at any time and require employees to perform other tasks as circumstances or conditions of its business, competitive considerations, or the work environment changes.
Title: Front Desk Office Clerk Pageland
Company: Doman Tucker Lumber Companies Llc
Location: Pageland, SC
