Overview
Front Desk Office Specialist Jobs in Salt Lake City, UT at State of Utah
Department
College of Medicine, Finance & Administration
Responsibilities
This position is responsible for oversight of highly specialized and complex contracts/grants management at the COM and serves as a subject matter expert for grants administration.
Manages administrative, financial, and compliance tasks associated with assigned sponsored projects for the College of Medicine (COM). Directs project management activities and establishes new awards, amendments, subcontracts, and re-budgets in the RAMP and COM internal systems. Examines, verifies, compiles, and analyzes the financials of sponsored projects to ensure their accuracy and adherence to the award’s terms/conditions. Responsible for accurately accounting and reporting grant activity to the appropriate federal, state, private, and accrediting agencies. Completes departmental reports and final reports for funding agencies. Functions as a liaison between COM departments and funding agencies. Works closely with COM personnel, university offices and departments, and external agencies. Ensures accuracy of financial reporting, FACET, and compliance with college, university, and
sponsor policies and procedures.
Provides guidance in the interpretation of intramural and extramural fiscal and administrative policies and procedures, in particular OMB Uniform Guidance (2 CFR 200) and Florida Health grant administration. Maintains awareness of revisions to federal, state, and university regulations governing purchasing, travel, allowable grant expenditures, personnel, and payroll activities. Assists in the creation and implementation of policies, procedures, and guidelines for sponsored research activities in order to remain compliant with internal and external requirements.
Regularly communicates with COM principal investigators regarding contract/grant budgets, financials, and award status. Maintains internal effort reports and determines how faculty and staff should be appointed to projects to assure agency, FSU, and COM compliance. As needed, initiates financial and payroll corrections.
Serves as COM budget authority on sponsored projects. Approves all HR, travel, and procurement transactions. Acts as a liaison and develops and maintains effective communication and positive work relationships with COM principal
investigators, COM departmental support staff, the FSU Office of Research, and other university departments and sponsors. Effectively facilitates research activities of the college, working with university departments and federal, state, and private partners.
Promotes an atmosphere of teamwork in accomplishing the mission and goals of Research Accounting, including participating in the completion of special projects and meeting key departmental deadlines. Participates in sponsored research training activities for departmental administrative and accounting staff.
Qualifications
Bachelor’s degree and four years experience; or a high school diploma/equivalent and experience equal to eight years. (Note: post-high school education can substitute for experience at the equivalent rate.)
This position requires successful completion of the eSPEAR Certification or ability to obtain the certification within 6 months of hire. https://www.research.fsu.edu/research-offices/sra/resources/training/espear/
Contact Info
Tiffany Ritter
850-644-7613
University Information
One of the nation’s elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!
Learn more about our university and campuses.
Anticipated Salary Range
Starting Salary is $58,500, commensurate with education and experience.
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Considerations
This is an A&P position.
This position requires successful completion of a criminal history background check.
This position has been designated as eligible for remote work based on the current position/job functions.
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.
FSU’s Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.
Title: Front Desk Office Specialist
Company: State of Utah
Location: Salt Lake City, UT
