Overview
Front Desk Receptionist Jobs in Harlingen, TX at APC HOMEMAKER SERVICE
Please read the entire ad before applying.
The Assistant Company has been retained by a high-profile New York Executive to find a RELIABLE administrative assistant to work out of the home office of their New York residence.
MUST BE ABLE TO COMMUTE TO NY ESTATE DAILY
MUST LIVE WITHIN 30 – 40 MINUTES OF THE PROPERTY (Zip code: 10019)
MUST BE ABLE TO START ASAP
MUST BE ABLE TO WORK WEEKENDS IF NEEDED
MUST BE EXTREMELY FAMILIAR WITH EXCEL
MUST HAVE BOOKKEEPING EXPERIENCE: CREDIT CARD RECONCILIATION, EXPENSE REPORTS, ETC.
Position Summary:
Performs administrative and support functions for the New York administrative team and the Director of Property Operations.
Essential Duties and Responsibilities:
Manages the office effectively and efficiently
Maintains order and organization within the office and tasks that are being assigned
Keeps errands and drivers’ tasks organized to ensure efficient operations
Inspects security logs and reports shortcomings or issues to Director of Property Operations
Helps oversee property and property staff and reports issues to the Director of Property Operations
Drafts reports/correspondence for the Director of Property Operations including project updates, staff inquires, action items needing attention
Enforces directives in the absence of the Director of Property Operations
Records messages, completes logs, and notifies appropriate parties
Prepares and ensures outgoing packages, and notifies appropriate parties of outgoing packages
Indicates updated status of incoming packages and notifies appropriate parties
Secures credit card, assigns to proper parties, and maintains receipts
Ensures sign-in procedures are followed
Updates calendar according to itineraries, and notifies appropriate personnel
Oversees logs and checklists for houses, mileage, phone calls, housekeeping, maintenance, landscaping, and office activities.
Ensures required logs are maintained, and copies and files document to maintain accurate record keeping
Performs general housekeeping duties in the Office area
Complies with company policies and procedures
Performs other duties as needed
Education and Experience:
High school diploma or equivalent
Three years of experience in office administration
Or combination of equivalent experience, education, and training
Skills:
Proficient use of MS Office Products and Apple Devices
Experience using Quicken application
English speaking, writing, and reading comprehension; active listening; organization; coordination; and attention to detail
Working Conditions and Environment:
Intermittently lift, carry, push, and pull up to 30 pounds
Frequently see, sit, balance, grasp, and have repetitive use of arms, wrists, hands, and fingers
Occasionally talk and hear
Intermittently stand, stoop, bend, twist, crouch, kneel, crawl, walk, climb stairs and ladders, operate foot and hand controls, squeeze, and reach above shoulders
Exposure to electrical equipment, low to medium noise levels, and indoor and outdoor temperatures of heat and cold
Frequent use of computer
Long or odd hours, as needed
Job Types: Full-time, Temporary, Temp-to-hire
Pay: $35.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Work Location: In person
Title: Front Desk Receptionist
Company: APC HOMEMAKER SERVICE
Location: Harlingen, TX
