Overview
Front Desk Receptionist Jobs in Miami, FL at Miami Ad School
Administrative Assistant Job Description:
Down to Earth is a long-standing local organization specializing in professional Gardening and Landscaping. We are hiring an Administrative Assistant to join our team and are seeking a highly motivated, experienced, and organized individual to work directly with the owner, clients, and field crew. This is a Part-Time, Seasonal position (20-30 hours per week) with opportunities to grow into Full Time and/or Year-Round. Landscape season runs from April through November, weather pending. At Down to Earth, we’re a closely connected team who have been working together for many years. We manage numerous large projects each season while maintaining a small company culture, so team collaboration, professionalism and strong communication is important.
Position Summary:
The Administrative Assistant will work directly with the owner in administrative duties as well as other key functions in the business.
Assistance with Quickbooks- invoicing, accounts payable/receivable and estimating.
Provide professional customer service through phone calls, emails and texts.
Contacting vendors for material purchasing and ordering.
Assist in client project planning and scheduling.
Assist in coordinating materials, labor, and equipment.
Other duties relating to job site organization, field crew assistance, and miscellaneous responsibilities as needed.
Required Skills and Experience
Experience working with Quickbooks or other billing system.
Professional communication and customer service skills including both verbal and written.
Self-motivated, reliable, professional, and hardworking.
Must have a valid driver’s license and a driving record acceptable to our insurance company.
Preferred Education, Specialized Skills, Experience
College degree in agriculture, business or related field
Bilingual or basic Spanish skills preferred.
Preferred- Knowledge of industry basics, such as but not limited to: landscape construction and installation, irrigation systems, blueprints, equipment utilization, horticultural maintenance.
If interested, please send the following items to [email protected]. No phone calls.
Cover letter addressing interest and qualifications for the position.
Resume with education, training, and detailed experience.
Names and contact information for three current, professional references.
Job Type: Part-time
Pay: $20.00 – $25.00 per hour
Expected hours: 20 – 30 per week
Benefits:
Employee discount
Flexible schedule
Schedule:
4 hour shift
Monday to Friday
Supplemental pay types:
Bonus opportunities
Education:
High school or equivalent (Preferred)
Experience:
Office: 1 year (Required)
License/Certification:
Driver’s License (Required)
Work Location: Multiple locations
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Title: Front Desk Receptionist
Company: Miami Ad School
Location: Miami, FL
