Overview
Front Desk Receptionist Jobs in Fairfax, VA at Cucinelli Geiger, PC
Job Overview
We are seeking a highly organized and proactive Personal Assistant to provide comprehensive support to our executive team. The ideal candidate will possess exceptional multitasking abilities and a keen attention to detail, ensuring that all administrative tasks are handled efficiently. This role is essential in maintaining the smooth operation of our office and supporting various projects.
Responsibilities
70% Personal Assistant- travel management, hotel arrangements, ground logistics, booking appointments for family, etc.
30% Administrative- greeting clients, answering calls, grabbing coffees/lunch, managing conference rooms, coordinating deliveries with the building
Provide front desk support, greeting visitors and managing incoming calls.
Assist with document preparation, including proofreading and filing important documents.
Utilize QuickBooks for basic financial tracking and invoicing as needed.
Coordinate travel arrangements and itineraries for executives.
Handle correspondence, including emails and memos, ensuring timely responses.
Support the execution of contracts using DocuSign and maintain organized records.
Collaborate with team members to ensure all tasks are completed accurately and on time.
Experience
Proven experience in an executive administrative support role or similar position is preferred.
Strong organizational skills with the ability to manage multiple tasks simultaneously.
Proficiency in Microsoft Office Suite, particularly Outlook Calendar, Word, and Excel.
Familiarity with QuickBooks is a plus but not required.
Excellent proofreading skills to ensure accuracy in all communications and documents.
Ability to work independently while being a collaborative team player.
Must be fluent in English & Spanish
If you are a motivated individual looking to contribute to a dynamic team while honing your administrative skills, we encourage you to apply for this exciting opportunity as a Personal Assistant.
Job Type: Full-time
Pay: $80,000.00 – $95,000.00 per year
Schedule:
Monday to Friday
Work Location: In person
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Title: Front Desk Receptionist
Company: Cucinelli Geiger, PC
Location: Fairfax, VA
