Overview
Front Desk Receptionist Jobs in Boca Raton, FL at Advantage Pointe Home Care
We are seeking an Executive Assistant to support our Creative Director and Head of Attorney Marketing in maintaining an organized workflow and ensuring the timely delivery of creative assets across the company.
This is a part-time role (~15 hours per week) with the potential to expand as our creative needs evolve.
About Us
We are a creative-first organization focused on producing high-quality visual storytelling, video productions, and design projects.
As part of our company, we work at the intersection of legal innovation and digital content creation, supporting attorneys by providing educational content, marketing materials, and high-converting legal clients. Our mission is to expand access to legal representation through affordable service models while helping attorneys grow their practices through strategic branding and digital engagement.
This role will play a critical part in keeping our creative operations running smoothly and efficiently.
What We Are Looking For
We are looking for a highly organized, proactive, and communicative professional with a strong background in project management and administrative support—specifically in creative industries.
Key Responsibilities:
Support the Creative Director in managing organizational structure, ensuring smooth execution of projects.
Oversee timely asset delivery, tracking deadlines and dependencies across teams.
Serve as the central point of contact to coordinate across multiple teams.
Maintain project workflows in Asana and help improve internal processes.
Assist with scheduling, calendar management, and communications.
Gather, organize, and review team deliverables to ensure quality and consistency.
Monitor and report project status updates in a way that allows leadership to make informed decisions quickly.
Help systematize recurring tasks and optimize workflow structures for creative projects.
Preferred Qualifications:
Proven experience as an Executive Assistant, Project Manager, or similar role in a creative or media-driven organization.
High proficiency in Asana (a requirement for this role).
Excellent written and verbal communication skills.
Strong attention to detail and ability to manage multiple projects simultaneously.
Ability to anticipate needs and solve problems before they arise.
Experience in a fast-paced creative agency, production house, or marketing team is highly desirable.
Familiarity with creative processes, timelines, and cross-functional collaboration in a production or post-production environment.
General knowledge of video shoots, production environments, or a willingness to learn and be present on set.
PMP or CAPM certification is NOT required.
Additional Considerations:
This role will evolve over time alongside our creative team’s needs, and we are looking for someone who is open to growing with the company.
Hiring immediately—the first step is submitting an application, followed by a call with David Tosti.
Part-time (approx. 15 hours/week) with flexibility, though there may be increased hours depending on project demands.
If you are an organized, adaptable, and creative-minded professional who thrives in a fast-paced environment, we’d love to hear from you!
To Apply: Please send your resume highlighting your experience in executive assistance, organization, or project management—preferably within a creative setting.We look forward to connecting with you!
Job Type: Part-time
Pay: From $25.00 per hour
Expected hours: 15 – 40 per week
Schedule:
Monday to Friday
Work Location: Remote
Title: Front Desk Receptionist
Company: Advantage Pointe Home Care
Location: Boca Raton, FL
