Overview
Front Desk Receptionist/Admin Assistant Jobs in Elgin, IL at ADH Insurance Agency, Inc.
Payroll Title:
BLANK AST 3
Department:
OFC FOR STUDENTS W DISABLTIES
Hiring Pay Scale
$28.51 – $30.49/hour
Worksite:
Campus
Appointment Type:
Career
Appointment Percent:
100%
Union:
CX Contract
Total Openings:
1
Work Schedule:
8 hrs/day
#134399 Asst. to the Office for Students with Disabilities
Filing Deadline: Fri 2/21/2025
UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.
UCSD Layoff from Career Appointment: Apply by 2/11/25 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 2/21/25. Eligible Special Selection clients should contact their Disability Counselor for assistance.
DESCRIPTION
The Office for Students with Disabilities (OSD) at UC San Diego works with undergraduate, graduate, and professional school students with documented disabilities, reviewing documentation and, through an interactive process, determining reasonable accommodations. Disabilities can occur in the following areas: psychological, psychiatric, learning, attention, chronic health, physical, vision, hearing, and acquired brain injuries, and may occur at any time during a student’s college career.
The OSD also serves as a resource to UC San Diego faculty and staff who are providing accommodations to students in classrooms, labs and non-academic spaces across campus, and we have developed working relationships with other offices on campus to streamline services to students with disabilities.
The Assistant to the Office for Students with Disabilities provides administrative support to the Office of Students with Disabilities (OSD) and coordinates accommodations services including but not limited to the following: Peer note-taking and lecture capture; captioning and ASL interpreting services with outside vendors for enrolled students and campus departments who request assistance; and coordinates with the Assistant to the OSD Director the placement of access ambassadors in classrooms for students who are receiving remote access as an accommodation. Documents into the database management system all interactions and services provided. Serves as back-up to the Assistant to the Director and to the Coordinator of Support Services. Assists with special projects as needed.
Please submit a cover letter along with a resume for a complete application.
QUALIFICATIONS
Experience providing administrative support.
Experience arranging and preparing for meetings of varying size and complexity, soliciting schedules, preparing materials, agendas, and attendance lists, securing space, reserving parking, coordinating catering, arranging for technical needs, setting up the meeting room, taking, editing, and distributing meeting notes or minutes, etc.
Proficient in entering data, maintaining local databases and database records, using spreadsheet software, creating reports, and conducting web searches. Ability to compile, interpret, and present data.
Demonstrated record management experience. Proven skill in establishing and maintaining accurate, organized records, files and filing system. Knowledge of university reporting requirements and records retention regulations.
Excellent communication skills by telephone and in person including tact, diplomacy, and flexibility. Experience interacting with a wide population with differing needs, particularly individuals with disabilities.
Excellent organizational and problem-solving skills, the ability to multi-task, and the demonstrated ability to work with changing deadlines and frequent interruptions without a loss of accuracy, focus or good humor.
Excellent written communication skills with demonstrated ability to effectively compose, edit, and proofread letters, memoranda, agendas, and summary reports with clear and concise expression, proper grammar, style, format, and punctuation.Ability to express verbally, or in writing, one’s position, plan of action, evaluation or interpretation in a professional, concise, and courteous manner.
Established analytical and problem-solving skills with ability to analyze situations, identify existing or potential problems, recommend solutions, determine and implement procedures to accomplish effective resolution.
Ability to handle confidential materials in accordance with established policy and maintain strict confidentiality.
Demonstrated skill and ability in both PC & Mac environments. Mastery of standard business software to include MS Office Suite. Ability to use internet search tools for information retrieval. Willingness and ability to update and expand computer knowledge, skills and abilities in order to respond to changing operational needs.
Proven ability to work independently and effectively with minimal supervision; exercise good judgement in decision making; accurately anticipate executive needs; take initiative; learn quickly; demonstrate flexibility; and maintain professional composure while working under pressure of frequent interruptions and changing priorities.
Willing and able to work as a team member in accomplishing goals of OSD, and provide prompt, efficient, accurate and courteous service.
SPECIAL CONDITIONS
Background check required.
Duties may require direct contact and/or supervision of children (defined as individuals under the age of 18); completion of the Child Abuse and Neglect Reporting Act (CANRA) form will be required.
Pay Transparency Act
Annual Full Pay Range: $40,700 – $85,295 (will be prorated if the appointment percentage is less than 100%)
Hourly Equivalent: $19.49 – $40.85
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).
If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.
UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.
Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
a. “Misconduct” means any violation of the policies or laws governing conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC’s policies addressing some forms of misconduct:
UC Sexual Violence and Sexual Harassment Policy
UC Anti-Discrimination Policy
Abusive Conduct in the Workplace
Title: Front Desk Receptionist/Admin Assistant
Company: ADH Insurance Agency, Inc.
Location: Elgin, IL
