Overview
Front Desk Receptionist – Full Time Jobs in Gilbert, AZ at United Surgical Partners International Inc (USPI)
We are looking for a skilled, administrative coordinator to undertake daily office and clerical tasks with exceptional communication and problem-solving skills to handle office duties and admin-related operations. You will be an integral part in ensuring that our office operations run smoothly and in supporting other business activities. In this role, you will field interdepartmental communications, perform office tasks, respond to communications, and oversee all administrative tasks for the company. To ensure success as an administrative coordinator, you should be committed to providing attentive support for internal and external parties and be skilled at various office tasks. The major objective is to ensure that office operations are efficient and add maximum value to the organization.
Essential Job Responsibilities:
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Manage a high degree of fluency with relevant software resources such as Microsoft Office Suite, SharePoint, and ZOOM
Process accounts payable invoices including invoice coding to General Ledger Account and locations in Oracle, run and review weekly report, submit invoices that are routed to the Resource Center for payment
Generate charts, tables, memoranda, reports, correspondence and other material with speed and accuracy using the Microsoft Suite applications.
Assisting with special projects, such as process improvements and budget development.
Distribute Workforce Timekeeper Employee Time Detail and other Payroll reports received from the Resource Center to supervisors for review
Manage conflicting priorities by maintaining daily, weekly, and monthly agenda items (Outlook, etc.)
Professional administrative experience supporting a senior leadership team in a medium to large organization:
Coordinate travel arrangements for multiple members of the leadership team
Coordinate special events and executive visits via a Visitor Management System
Coordinate internal and external communications to executives.
Excellent customer service skills – demonstrate a professional, positive, and collaborative attitude.
Effectively partner across the business area to support various general operational tasks (email, travel arrangements, expense reports, suppliers, etc.)
Qualifications:
3year of work experience in an administrative/office management role.
Capable of working responsibly with highly confidential information
Adhere to tight deadlines and quick turnaround for deliverables.
Strong organizational and time management skills, and ability to prioritize.
Must be able to work independently as well as part of a team
Must be proficient with Microsoft Office Suite and Google products.
Must have exceptional attention to detail.
Job Type: Full-time
Pay: $58,000.00 – $76,000.00 per year
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Ability to Relocate:
Jersey City, NJ 07304: Relocate before starting work (Required)
Work Location: In person
Title: Front Desk Receptionist – Full Time
Company: United Surgical Partners International Inc (USPI)
Location: Gilbert, AZ
