Overview
Front Desk Receptionist/Office Assistant Jobs in Seattle, WA at Flourish Chiropractic Spa
White Oak Partners is a growing multifamily real estate investment firm with over $2.8B AUM. We have been in the business for over 20 years partnering with investors to purchase properties in the best markets across the country. We operate on hybrid model, working with best-in-class 3rd party property managers in each market. The collaborative culture we have built, and diverse perspectives of our team help us to evaluate key risks that may impact our ability to drive investment performance. We look for performance-driven individuals with passion and focus who thrive in an environment of collaboration, open communication, and transparency.
About the Role:
Are you ready to join a company where your eagerness and attentiveness can set you apart? Look no further than White Oak Partners, where we’re seeking an Administrative Assistant who embodies the spirit of customer service, consideration, and teamwork.
In the fast-paced world of real estate investment, every detail counts, and that’s where you come in. As our Administrative Assistant, you’ll support the Office Manager, ensuring smooth operations from start to finish. From accomplishing daily opening and closing checklists to keeping our workspace stocked and ready for action, you’ll be part of the foundation of our team’s success.
But it’s not only about checking off tasks; it’s also about embracing a culture that’s as hard-working as it is fun. We invest in our team and celebrate the wins together. Whether assisting a team member, coordinating an event, designing a flyer, or diving into online training to expand your skills, you’ll find endless opportunities to grow while supporting the team.
Our ideal candidate? Someone who’s not afraid to roll up their sleeves, lend a helping hand with a smile and juggle multiple tasks like a seasoned pro (even if you’re still early in your career). If you’re eager, organized, and willing to jump in and help at a moment’s notice, we want to hear from you.
Essential Duties
Responsible for office opening and closing tasks such as loading and unloading dishwashers and stocking office/kitchen/printing supplies
Provide company primary phone line coverage, greeting visitors, and mail coverage.
Arrange all incoming and outgoing mail and shipments
Support White Oak team members with printed or electronic documents for meetings with potential investors, lenders, and other external parties. This may include binding, shipping, and uploading materials.
Pay close attention to the office environment and trouble shoot or escalate issues as needed.
Support facilitation of the corporate branded “gear” program (including inventory, selection, and managing of the online shop)
Assist with all aspects of group meetings and company events, including but not limited to:
Event coordination, including researching and organizing company events
Investor meeting coordination
Advisory board meeting coordination
Picking up and delivering food/materials
Support the facilitation of culture-based programs, including employee gifts
Organize and schedule new hire onboarding meetings to support the HR team.
Create expense reports for executives in the expense reimbursement system (Concur)
Develop internal communications and materials, including company birthday cards, fliers, signage, name tags, and email communications
Additional Details
Use own vehicle to run errands locally such as bank runs, post office, picking up lunch, etc. (will receive mileage reimbursement)
This role is generally in the office five days a week, generally 8:15AM to 5:15PM with flexibility to work from home when needed. Evening events 4-6 times per year.
Minimum Requirements
Strong customer service orientation
Strong attention to detail
Self-starter who can work well with limited direction
Flexibility to adapt to changing demands
Well organized and able to prioritize multiple responsibilities
Excellent written and verbal communication skills
Comfortable organizing in-office lunch meetings and coordinating on-site and offsite events
Ability to interact professionally with key stakeholders at various levels of the organization (including board members, executives, and team members)
Ability to be creative in researching and organizing events that promote a positive work environment
Intermediate skills in Outlook, Word, Excel, PowerPoint, and Adobe Acrobat
Associate degree or equivalent experience preferred
Customer service experience preferred
Why White Oak Partners:
Located in the beautiful Hamilton Quarter area, we recently moved into a brand-new office building with state-of-the-art technology, terrace, and plenty of opportunities for great food
Comprehensive benefits including medical, dental, vision, health savings account with employer contribution, short and long term disability, 401(k) plan with company match, maternity leave and parental leave
Company holidays, paid time off, paid volunteer hours, and employee organized opportunities to give back to your community
Hybrid work model offers flexibility – Monday & Friday work from anywhere while Tuesday, Wednesday & Thursdays are core office days where teams can maximize collaboration, innovation, relationship building and social engagement in person
Culture of continuous growth and development including access to a robust online learning platform, professional development opportunities and fee reimbursement, and tuition assistance
This job description is not designed to contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
White Oak Partners provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Title: Front Desk Receptionist/Office Assistant
Company: Flourish Chiropractic Spa
Location: Seattle, WA
