Overview
Front Desk Receptionist/Office Assistant Jobs in Wilmington, DE at Limen Recovery + Wellness
General Position Overview:
Supports the City Manager with administrative and advanced office management skills. The successful candidate will be extremely productive, professional, and able to handle multiple tasks with high levels of customer service, organization, and accuracy. The City Clerk must have a demonstrated ability to balance unplanned interruptions while maintaining priorities throughout the day.
The City Clerk attends all formal meetings of the City Council, including regular hearings, committee meetings, and work sessions; takes and transcribes minutes at the meetings for permanent record; prepares, publishes, and indexes minutes; prepares and distributes agendas, memoranda, as well as meeting minutes; prepares and publicizes council meetings, public hearings, and other activities following applicable state, local, and federal law. In this role, the Clerk must be meticulous in assisting with City ordinances, resolutions, petitions, and other documents for Council’s consideration. The City Clerk also coordinates with the City Manager, department heads, and Council before the monthly meetings. Establishes and maintains complex filing systems and ensures compliance with State Archives, Local, State, and Federal mandates. Types and proofs statistical reports, inputs data into multiple databases, prepares correspondence, and creates PowerPoint presentations. Receives, assesses, and subsequently discloses information in response to the City under the FOIA (Freedom of Information Act), ensuring that requests are managed by federal/state law.
Responsible for the implementation and maintenance of the conference room calendar, council chambers calendar, council car calendar, city hall office supply orders, city hall breakroom maintenance, reception, customer service, and closing city hall responsibilities; liaison for communication for city hall administrative support, as needed. Performs receptionist duties for City Hall.
Minimum Requirements, Qualifications, and Experience:
Must be able to handle multiple tasks, including answering a multi-line phone system, and be comfortable using multiple computer programs simultaneously; demonstrate a high level of customer service and detail orientation to include extreme organization and time management skills.
Must possess strong written and oral communication skills and can communicate effectively across diverse populations.
Must possess a high level of confidentiality.
Must be able to attain municipal clerk training certification through MASC as well as become a Certified Municipal Clerk (CMC) within a designated timeframe.
Associate degree supplemented by (2) two to (4) four years of high-level administrative support, election supervision, or records management in a municipal setting preferred; or equivalent combination of experience and education that meets or exceeds minimum requirements.
Valid SC driver’s license
Application Deadline: May 30, 2025, at the close of business day
Salary Exempt – $57,490 – $64,917 Annually
Dependent on experience, education, and credentials
Normal working hours: Monday – Friday, 8:30 am – 5 pm, but must have flexibility to attend scheduled, after-hours City Council meetings.
Employee Fringe Benefits
Blue Cross Blue Shield State Health Insurance.
The City covers 100% of individual employee health insurance premiums as well as employer-paid basic life insurance, basic long-term disability, and basic dental insurance.
Participation in the SC Retirement System and the Police Officers Retirement System
11 Paid Holidays + 1 Floating Holiday
12 Sick Leave days per year. Employees can accrue and roll over up to 18 weeks annually.
10 Annual Leave days per year accrued from the date of hire; 15 days after two years of service; 20 days after 15 years of service. Employees can accrue and roll over up to eight weeks of leave annually.
2 Weeks of Paid Parental Leave
Employer-paid training and certifications
Employee Assistance Program with FirstSun EAP. Employees and household members are eligible for 3 counseling sessions per year and 5 life management sessions each.
Paid-to-Volunteer Program
Free Gym Membership with three local gym options
Longevity and Service Recognition Program
Free Annual Health Screening
The City of Newberry is an Equal Opportunity Employer ~ This organization is inclusive and diverse and encourages all people who meet the required qualifications to apply.
The City of Newberry is committed to creating and maintaining a workplace in which all employees have an opportunity to participate and contribute to the success of the business and are valued for their skills, experience, and unique perspectives. The City strives to create and maintain a working and learning environment that is inclusive, equitable, and welcoming. We all share in the responsibility for achieving these goals and for making the City of Newberry a place where each of us may contribute to and realize the successes from a broadened understanding, heightened awareness, awakened empathy, and the fostering of empowerment.
The City of Newberry is a vibrant, growing, municipality that offers its employees a competitive compensation package with many benefits! We invest in our employees and encourage them to grow and develop in their positions and grow careers with the City. If you want a long-term opportunity within an exciting organization, this position may be for you.
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Title: Front Desk Receptionist/Office Assistant
Company: Limen Recovery + Wellness
Location: Wilmington, DE
