Front Desk Sales Associate

Overview

Front Desk Sales Associate Jobs in Lake Grove, NY at Vanguard Academy Jiu Jitsu

JOB TITLE: Administrative Assistant

REPORTS TO: Assistant Principal

LOCATION: Must be able to commute to the Little Rock, AR campus daily.

STATUS: Open until filled. Target Start Date: Jul 1, 2025

TERMS OF EMPLOYMENT: Commence July 1, 2025 through June 30, 2026. Compensation will be prorated based on the hiring date and successful completion of the background check. Benefits package offered. NOTE: Precise placement within the salary range will be determined based upon education and experience.

POSITION SUMMARY: Graduate Arkansas, Inc. is seeking a highly organized and efficient Administrative Assistant to provide essential administrative support to the Superintendent and other designated administration. This position serves as the first point of contact for the school, managing front office operations, maintaining school records, coordinating communications, and supporting daily school functions. The Administrative Assistant plays a critical role in creating a welcoming environment and ensuring smooth operations for students, families, staff, and visitors.

KEY RESPONSIBILITIES

Review, check, correct, and compile a variety of information and reports
Verify data for accuracy
Prepare and maintain a variety of records
Organize, process, and print reports and other written materials
Process a wide variety of materials such as correspondence, reports, contracts, forms, applications, memorandas, and other documents
Schedule meetings, conferences, and appointments
Independently compose written communication
Maintain strict confidentiality of records and information
Process and distribute correspondence, memos, and communications to staff, students, and families
Support student enrollment, registration, and withdrawal processes
Process purchase orders, manage office supplies, and maintain inventory
Assist with organizing school events, meetings, and activities
Serve as a liaison between school administration, staff, students, families, and community
Perform other related duties as assigned

QUALIFICATIONS:

High school diploma or equivalent (required); Associate’s degree preferred
Minimum of 3 years experience in administrative or office management role
Excellent organizational skills with ability to prioritize tasks and meet deadlines
Strong written and verbal communication skills. Bilingual is a plus
Proficiency with Microsoft Office Suite and ability to learn specialized software
Demonstrated ability to maintain confidentiality and handle sensitive information
Customer service orientation with ability to interact professionally with diverse stakeholders
Ability to work independently and as part of a team
Valid Arkansas driver’s license
Ability to perform in an indoor office environment with some physical requirements including sitting, standing, and occasional lifting of light objects

This position requires a detail-oriented professional with strong interpersonal skills who can maintain a calm, efficient office environment while handling multiple responsibilities.

ENVIRONMENT: The Administrative Assistant will work in a fast-paced educational environment that requires adaptability, discretion, and problem-solving skills. This role may require occasional work outside regular hours to support school events or activities.

Job Type: Full-time

Pay: From $52,716.00 per year

Benefits:

401(k)
Dental insurance
Flexible spending account
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

Schedule:

Monday to Friday

Work Location: In person

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Title: Front Desk Sales Associate

Company: Vanguard Academy Jiu Jitsu

Location: Lake Grove, NY