Overview
Front of House Administrator Jobs in Dublin, County Dublin, Ireland at Aramark Ireland
Title: Front of House Administrator
Company: Aramark Ireland
Location: Dublin, County Dublin, Ireland
About the Company – A leading player in the commercial property market, Aramark Property is the largest dedicated Property Management firm in Ireland.
About the Role – Due to recent growth, a new role has been created in the Property Management department for a Front of House Concierge / Receptionist located on site in one of our clients managed buildings on Dublin 2 . We are looking for an administrator preferably with an interest/experience in the property industry, to take over job tasks to provide support to the property management team.
Responsibilities –
To provide a professional, efficient administrative support service to our team of Property Surveyors covering:
Meet and greet – front of house services. Create a welcoming and enjoyable environment for visitors and staff who work within the building, through regular communications, helping to organise events.
Manage all couriers, / post and deliveries.
Manage day to day issues as they arise in a professional and prompt manner.
Manage car parking requests for staff and visitors.
Manage access control cards and keys for visitors, contractors and staff.
To be vigilant to any Health, Safety and Welfare risks in the development and bring any concerns to the attention of your manager.
Liaise with Building Manager and Property Manager, clients and all staff working at the building.
Working alongside the FM Manager to arrange contractor call outs.
Ensure that operational standards at the building meets the clients’ requirements.
Have the ability to create and update databases and spreadsheets.
Provide administrative support for key projects as may be assigned from time to time.
Contractor diary management.
Keeping a log of work orders. Updating the Service & Maintenance Tracker (PPM tracker) on Smartsheets and loading job dockets.
Point of contact for queries in the absence of the building manager.
Support the set-up and maintenance of files and records.
Maintain effective systems for electronic and paper filing, information retrieval and file archiving.
Reception cover and other admin.
Undertake patrols.
Required Skills – Good knowledge of Microsoft Excel, Word, PowerPoint etc. to a high standard. Good numeracy skills. Excellent administration skills with great attention to detail. Ability to follow procedures. Exhibit excellent communication and interpersonal skills with a strong customer / client focus and professional style. Must have a dedicated approach to continuous improvement. Ability to work on own initiative but a strong/positive team player. Flexible attitude with a friendly can-do personality.
