Overview
Front Office Admin Support – Santa Monica Family Health Center Jobs in Santa Monica, CA at UCLA Health
ABOUT UNITED ALLOY
United Alloy is a preferred designer, manufacturer and powder coater of certified metal tanks, skids, frames, trailers, chassis, and related products crafted to world-class quality standards in strategic partnership with Fortune 500 OEM customers.UA products are proudly “Made in the USA”. In addition to being made in the USA, UA is also 9001 certified, and has been recognized as a WBENC woman/minority owned business.
CULTURE
United Alloy empowers and entrusts our employees to manage the responsibilities of both their work and home lives. We are an agile team that produces extraordinary results, setting the standard in safety, quality, productivity, and profitability. Employees act with a sense of ownership, take initiative to problem solve and is committed to the company’s mission, their team and themselves.
United Alloy is supportive and encouraging of our employees, we are able to help make their dreams become a reality. At UA, every employee matters to us. We want everyone to have their own success story in their personal and professional lives. It’s one way that makes us an actively engaged team, inspired to win together.
SUMMARY:
This position provides general office and clerical support to the organization. Responsibilities include answering and directing calls, greeting and assisting visitors, managing office communications and supplies, supporting meetings and events, maintaining records and logs, and offering administrative support to staff and executives.
HOURS: Monday – Friday 7:00pm – 3:00pm
WHAT YOU’LL DO:
Answer phone, screen calls, determine purpose and forward to appropriate staff member.
Provides callers with information such as company address, directions to the company location, company fax numbers, company Website and other related information.
Greets visitors in a courteous manner and dispatches accordingly.
Administers the on-site visitor procedures (safety, confidentiality, etc.) and distributes appropriate PPE to visitors.
Must consistently engage all callers and walk-in guests (internal & external) in a friendly, upbeat, positive, and professional way.
Always provides exceptional internal and external customer service.
Tidy and maintain the reception area.
Performs confidential administrative and clerical support to UAI staff.
Assists with other related clerical duties such as photocopying, faxing, filing, scanning and collating.
As requested, type and design general correspondence, memos, charts, tables, graphs, business plans, etc. (incl. proofreading copy for spelling, grammar, and layout, making appropriate changes as necessary)
Maintains and updates various logs in Excel as assigned.
Updates training database and scans training documents as required.
Daily retrieves messages from Attendance Voicemail and disseminate correspondence and paperwork accordingly.
Updating phone extension list for the organization
Assists with coordination of company meetings which includes preparing correspondence, ordering lunches, postings, scheduling, etc.
Create various recruitment packets to have on hand (i.e. new hire, new insurance, on the job training), including preparation for Job Fairs
Scheduling and coordination of meetings in Outlook
Organize conference and meeting room bookings.
Arrange food orders for business lunches for the organization.
Prepare certified mailings and post correspondence for the organization.
Provide support to executive staff as needed.
General office organization and coordination
BENEFITS
In addition to excellent starting wages, we offer a competitive compensation and benefits package as well as numerous perks.
Medical, dental and vision
Generous RTO and Vacation policy
401(k) with company match
Bonus opportunities
Paid training
Company paid holidays
Earn a competitive salary and performance-based bonuses
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to stand, sit, walk, bend, twist, stoop, pull, push, assemble, and carry for extended periods of time. Ability to lift and/or move up to 25 pounds regularly, frequently lift or move up to 50 pounds and occasionally lift and/or move up to 100 pounds with an assist.
Work Environment: Ability to perform in a manufacturing environment that may have high noise levels, dust, chemicals, oil, and grease. Ability to work in an environment that may be either hot, cold or humid.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Title: Front Office Admin Support – Santa Monica Family Health Center
Company: UCLA Health
Location: Santa Monica, CA
