Overview
FRONT OFFICE – ADMINISTRATIVE ARCHITECTURAL ASSISTANT Jobs in Foothill Ranch, CA at Associa
ABOUT THE ROLE
The Legal Administrative Assistant, provides a wide range of administrative, clerical, and document services to support the workflow and client service needs of attorneys and other timekeepers. Ensures client services and satisfaction are attained in all areas of position.
Collaborates with legal secretarial staff and other teams to provide designated and “as needed” administrative services to assist in delivering exemplary service.
Drafts letters and documents; collects and analyzes information; prepares requested documents.
Arranges conference calls.
Prepares materials for mailing and overnight delivery, including printing, assembling, copying, and ensuring appropriate deliver
Makes conference room reservations. Coordinates meals, multimedia, and other services as requested.
Assists with timenote entry, including inputting timenotes, editing, proofreading, and closing them on a daily basis.
Prepares expense reimbursements, arranges for payment of invoices, and prepares check requests as needed.
Assists with billing process, including editing prebills, generating reports, and sending out final invoices.
Assists with creating and maintaining client/matter lists and communication lists.
ABOUT YOU
High School Diploma required; Bachelor’s degree preferred.
Minimum of 2-year administrative experience in a law firm. Legal secretary experience a plus.
Experience working in a professional services environment preferred.
Strong attention to detail and organizational skills.
Excellent teamwork skills and commitment to delivering results by assisting co-workers.
Client service orientation and ability to communicate effectively with staff at all levels.
Proficient with Windows-based software used by the firm, including MS Word, PowerPoint, Excel, Outlook and Mac Pac. Working knowledge of database, and time and attendance tracking applications.
Flexibility regarding work schedule and availability to work overtime required.
Job Type: Full-time
Pay: $56,000.00 – $78,000.00 per year
Benefits:
401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Experience:
Legal administrative: 3 years (Required)
Law office: 3 years (Required)
Work Location: In person
Show more
Title: FRONT OFFICE – ADMINISTRATIVE ARCHITECTURAL ASSISTANT
Company: Associa
Location: Foothill Ranch, CA
