Overview
Front Office Administrative Assistant Jobs in Beachwood, OH at Fuchs Mizrachi School
Company Overview
She’s Counseling Trichology & Consulting is a dedicated outpatient private practice focused on understanding and supporting clients through their emotional struggles, including parenting classes and family issues. We provide a safe space for individuals to grow and connect, offering counseling services to adolescents, adults, families, and couples.
Summary
We are seeking a Receptionist/Administrative Assistant to join our compassionate team at She’s Counseling & Consulting. This role is essential in ensuring smooth operations within our practice while providing exceptional customer service to our clients. Your contributions will help create an environment where clients feel valued and understood.
Responsibilities
Greet clients with warmth and professionalism, ensuring a welcoming front desk experience.
Answer phone calls and respond to emails promptly, addressing inquiries and scheduling appointments.
Manage calendars for counseling staff, confirming client appointments and minimizing scheduling conflicts.
Maintain accurate and confidential client records, adhering to HIPAA and privacy standards.
Assist with new client onboarding, including intake forms and documentation.
Support insurance verification processes and assist with billing-related tasks.
Complete clerical duties such as filing, data entry, and drafting correspondence.
Proofread internal and client-facing documents for accuracy and clarity.
Provide outstanding customer service to foster a positive and supportive environment for all clients.
Requirements
Proven experience in a receptionist or administrative role preferred.
Strong clerical skills with attention to detail and accuracy.
Excellent time management skills to prioritize tasks effectively.
Proficiency in GMicrosoft Office
Exceptional customer service skills with a friendly demeanor.
Strong phone etiquette and communication skills.
Medical Billing & Coding experience strongly preferred
Ideal Candidate:
Strong organizational and multitasking skills
Excellent verbal and written communication
Experience with EMR systems (SimplePractice, TherapyNotes, or similar) is a plus
Professional, respectful, and compassionate demeanor
Understands the importance of confidentiality in a clinical setting
Qualifications:
High school diploma or equivalent (Associate or Bachelor’s degree preferred)
Previous administrative or front office experience (mental health or medical field preferred)
Familiarity with HIPAA compliance and mental health terminology is a plus
Why Join Us?
Supportive team environment
Opportunities for growth and training
Meaningful work that helps others every day
If you are passionate about helping others and want to be part of a supportive team that makes a difference in people’s lives, we invite you to apply for the Receptionist/Administrative Assistant position at She’s Counseling & Consulting today!
Job Types: Full-time, Part-time, Contract
Expected hours: 32 per week
Schedule:
8 hour shift
Application Question(s):
Do you have experience with medical billing and coding?
Work Location: In person
Title: Front Office Administrative Assistant
Company: Fuchs Mizrachi School
Location: Beachwood, OH
