Overview
Front Office Administrator Jobs in Pierre, SD at South Dakota Community Foundation
American Energy Storage Innovations, Inc. (AESI) has a full-time opening for an Office Administrator in Hudson, Massachusetts.
Job Summary:
As the first point of contact in our Hudson, Massachusetts office, the Office Administrator presents a welcome professional atmosphere and provides excellent internal and external customer service. This individual is responsible for front desk coverage, managing day-to-day administrative support operations, and overseeing office supply inventory management.
This position is based in our Hudson, Massachusetts office and reports to the Human Resources Manager.
Responsibilities:
Plan, execute, and monitor the day-to-day administrative operations to ensure smooth and efficient processes.
Front desk coverage, including but not limited to, phone answering and redirecting calls, greeting and signing in visitors, and clerical duties.
Order and maintain inventory of office supplies, consumables, equipment, and other resources, ensuring the office is well-stocked and all equipment is functioning and properly maintained as authorized by management.
Assist with shipping and receiving materials from delivery vendors.
Assist in coordinating meetings and visits which may include preparing meeting space, managing meals and accommodation, preparing meeting materials, and ensuring space always presents well.
Assist with coordinating travel arrangements including scheduling flights, booking accommodation, and arranging other transportation as required.
Collaborate with IT, HR, and other departments to assist with onboarding, offboarding, and office resource planning.
Assist with requests from internal departments for clerical support such as mailing marketing materials, processing printing requests, internal announcement, and similar as needed.
Coordinate with internal teams to plan and host employee engagement events, promote wellness initiative, and run other company activities and cross-functional initiatives.
Assist with various HR administrative activities, such as interview scheduling and updating candidate profiles in the HRIS.
Upkeep of the emergency evacuation bags.
General administrative tasks.
Adhere to federal and state regulations.
Adhere to all company policies, processes, and procedures.
Performs other duties as requested, directed, or assigned.
Predictable and reliable attendance.
Position Qualifications:
Associate degree in business, hospitality, or related field, or equivalent experience.
Bachelor’s degree in business related field preferred.
Minimum of three (3) years of administrative assistant or related experience required.
Experience working in a fast-paced industry preferred.
Must be discrete, tactful, diplomatic, and possess the ability to proactively solve problems.
Excellent interpersonal, written, and verbal communication skills, and the ability to prioritize tasks.
Ability to be proactive, resourceful, and handle numerous assignments simultaneously.
Exceptional phone etiquette and capacity to always provide top notch customer service, both internally and externally.
Strong time management and project management skills.
Proficient in Microsoft Office Software, including Excel, PowerPoint, Word, and Outlook.
Key Competencies:
Positive Impressions: Projects an air of confidence and professionalism.
Organization and Planning: Establishes a systematic course for self and/or others to assure accomplishment of objectives. Determines priorities and allocates time and resources effectively.
Delivers Results: Achievement-oriented, feeling a sense of urgency to reach goals on time, if not before.
Teamwork: Works cooperatively with others to accomplish team goals and organizational objectives.
Communications: Exchanges thoughts, feelings, and information effectively.
Takes Initiative: Exhibits strong drive for results and success; conveys a sense of urgency and drives issues to closure; persists despite obstacles and opposition.
Physical Requirements / Working Conditions:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Prolonged periods sitting at a desk and working on a computer.
Constantly operates a computer and other office equipment.
Ability to adjust focus, especially due to concentration on a computer screen.
Ability to lift/carry 30 pounds and/or position the body to reach items on the floor/below knee level or reach overhead.
The person in this position needs to occasionally move about in industrial environments, and on uneven terrain.
Works in a temperature-controlled office environment, with occasional work in outdoor weather conditions, and in industrial environments.
May be required to recognize small numbers, letters, symbols, and colors.
Why Join Us
American Energy Storage Innovations, Inc. (AESI) provides comprehensive benefit plan options at no cost and a competitive salary to all associates. AESI is committed to a diverse and inclusive workplace.
Benefits Overview
Paid time off includes 4 weeks, 15 holidays, and parental leave.
100% company-paid medical, dental, vision, short-term disability, long-term disability life insurance.
Flexible Spending Account (FSA) and Health Savings Account (HSA) offerings.
Company provided 401K savings plan with matching contributions to help you save for retirement.
Voluntary benefits offerings.
Tuition assistance.
Employee Referral program.
Employee development and career growth opportunities.
About Us
AESI comprises highly experienced core team members who have developed five generations of large-scale BESS systems, heretofore having deployed more than 1.5 GWh worldwide. That same team has come together once again to create their mangum opus — the all-in-one, ultra-high density TeraStor. Third-party analysts contend that the revolutionary design outpaces the market for reliability, availability, utilization and total lifetime value. We’ve designed and manufactured an entirely new line of energy storage products to meet the needs of grid energy storage, deployment, operation, and energy management for the next 20 years. Every detail in our AESI products makes them fundamentally easier to purchase, install, maintain and operate than any other energy storage alternative available today.
The Location – Hudson, MA
American Energy Storage Innovations, Inc. (AESI) is conveniently located in Hudson Massachusetts directly across from the 290 and 495 freeways. This location is uniquely positioned less than one mile from downtown Hudson, as well as being close to downtown Marlborough offering numerous restaurants, parks, shopping, and many other attractions. AESI is located roughly 45 min drive from downtown Boston, New Hampshire, Rhode Island, and parts of Connecticut. There are a wide range of activities that the area offers to its residents including competitive sports programs, woodlands, as well as safe and entertaining nightlife are all located within minutes of the AESI facility. Hudson mass was awarded the winner of “America’s Main Streets” by a national organization which promotes locally owned businesses. Whether you are looking for hiking, mountain biking, sports lakes, access to Boston, or just a fantastic meal, Hudson, MA has something for everyone.
AMERICAN ENERGY STORAGE INNOVATIONS, INC. IS AN EQUAL OPPORTUNITY EMPLOYER.
Title: Front Office Administrator
Company: South Dakota Community Foundation
Location: Pierre, SD
