Overview
Front Office Administrator Jobs in Limassol, Limassol, Cyprus at Island Oil
Title: Front Office Administrator
Company: Island Oil
Location: Limassol, Limassol, Cyprus
Scope of Duties
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The Front Office Administrator serves as the primary point of contact for visitors and callers while managing secretarial and administrative tasks that support the organization.
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Key Responsibilities
Visitor & Caller Management:
Welcoming visitors, directing them appropriately.
Professionally handling and forwarding phone calls, ensuring clear and complete messages.
Communication & Correspondence:
Providing accurate information via various communication channels.
Managing and distributing incoming/outgoing mail, emails, and courier services.
Administrative Support:
Organizing travel arrangements (tickets, accommodation, credit card expenses).
Maintaining address books, updating calendars, and monitoring meeting room bookings.
Office Maintenance:
Ensuring reception and meeting rooms are tidy and equipped.
Managing office supply inventory and orders (stationery, kitchen, cleaning).
Secretarial Duties:
Typing, filing, photocopying, and other administrative tasks.
Maintaining records like departmental petty cash and assisting with cash/payment requests.
Collaboration:
Coordinating with HR for meal orders.
Liaising with drivers and supporting departmental needs.
Compliance & Quality:
Implementing and improving the organization’s management system.
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Required Qualifications & Skills
Education: Higher Education diploma.
Experience: Minimum of 3 years in a similar role.
Languages: Proficiency in Greek and English.
Technical Skills: Computer literacy.
Personal Skills:
Customer service orientation.
Strong organizational, communication, and multitasking abilities.
Professional demeanor and telephone etiquette.
Ethical, accountable, and deadline-driven.
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Why Join Us?
We offer an engaging, professional environment where your contributions are valued, and your skills are put to use in meaningful ways. Join a team that fosters growth, encourages collaboration, and celebrates success. If you’re ready to bring your talents to an organization that values excellence, we want to hear from you!
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All applications will be treated with strict confidentiality. Applicants must be able to reside & work within EU.
