Overview
Front Office Assistant Jobs in Rutland, VT at Rutland Regional Medical Center
Executive Assistant to CEO & Operations Manager (Contractor Role)
Description
No Grease Barbershop is on the lookout for a meticulously organized and proactive Executive Assistant to offer vital support to the CEO of Edmund L. Washington Enterprises (Which owns and operates No Grease Northlake and No Grease Premium) and the Operations Manager. This contractor, work-from-home position is crafted for an individual who thrives in managing schedules, overseeing product procurement, and streamlining processes. As a part-time commitment requiring a minimum of 5 hours a week, with the potential for additional hours, this role is ideal for those looking to impact our operations meaningfully, ensuring our establishments at Charlotte Premium Outlets and Northlake Mall deliver exceptional service and uphold our high standards.
Key Responsibilities:
Monthly Schedule Management: Craft and oversee the receptionist team’s monthly schedule, adeptly managing any alterations to ensure continuous and efficient operations.
Product Procurement: Handle the acquisition of retail and operational supplies, including online ordering, coordinating pick-ups from our corporate office, and distributing items to our shops.
CEO Calendar Management: Maintain and optimize the CEO’s calendar to facilitate effective time management and prioritize engagements.
Training & Development: Master our Point of Sale (PoS) system and in-store operations to train incoming receptionists. Though serving as a backup receptionist is envisaged, the goal is to minimize this necessity.
Qualifications:
Demonstrable experience in an Executive Assistant role or related administrative capacity.
Superior organizational and time-management capabilities.
Proficiency in schedule and calendar management.
Experience in product procurement and supply chain logistics.
Quick learner with the ability to master new systems, including PoS.
Exceptional communication skills and the ability to interact professionally.
Availability to travel between shop locations as required.
Flexibility to adapt to schedule changes and business needs.
A proactive stance on problem-solving and enhancing processes.
Strong Experience using Microsoft Productivity Apps & Google Suite.
Why Join No Grease Barbershop?
As a revered institution in Charlotte, No Grease Barbershop is synonymous with exceptional service and a vibrant cultural atmosphere. Joining our team as an Executive Assistant offers a unique opportunity to significantly influence our daily operations and the client experience. Despite the part-time nature of this role, your contribution will be pivotal in maintaining the smooth running of our shops, with the flexibility of working from home and the potential for additional hours.
Salary
$18 – $20 per hour
Title: Front Office Assistant
Company: Rutland Regional Medical Center
Location: Rutland, VT
