Overview
Front Office Assistant Receptionist/Scheduler Jobs in Burbank, CA at HOWARD C FRYDMAN
Company Overview
The Law Offices of Debra A. Thomas is a reputable legal practice located in Towson, Maryland, specializing in various areas of law including personal injury, probate, estates and trusts, family law, and workers compensation. Led by attorney Debra A. Thomas, our firm is dedicated to providing exceptional legal services to clients across multiple counties.
Summary
We are seeking a motivated Adminstrative/Legal Assistant to join our team at the Law Offices of Debra A. Thomas. In this role, you will support the managing attorney in managing cases and ensuring that legal processes run smoothly. Your contributions will be vital in helping us deliver high-quality legal representation to our clients.
Responsibilities
Position Summary:
The Executive Assistant provides high-level administrative support to the executive team, serving as a trusted gatekeeper and liaison. This role requires exceptional organizational skills, discretion, professionalism, and the ability to manage a variety of tasks with accuracy and efficiency in a fast-paced environment.
Key Responsibilities:
Manage and maintain executive calendars, including scheduling meetings, appointments, and travel.
Handle all administrative tasks for the executive(s), including drafting correspondence, taking meeting minutes, and preparing presentations.
Screen and direct incoming calls and emails; prioritize and respond as appropriate.
Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
Assist in the preparation of reports, meeting agendas, and board materials.
Organize and maintain files, records, and documents—both electronic and physical.
Serve as a point of contact between executives, staff, clients, and other stakeholders.
Support special projects and initiatives as needed, often involving cross-functional coordination.
Anticipate needs and proactively bring together appropriate people and resources to support the executive’s agenda.
Maintain confidentiality and use a high level of discretion when handling sensitive information.
Prepare estate documents and assist with litigation files
Qualifications:
Proven experience as an executive assistant, senior administrative assistant, or similar role (typically 3+ years).
Exceptional organizational and time management skills.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with [project management or CRM software] is a plus.
Excellent verbal and written communication skills.
Strong attention to detail and problem-solving skills.
Ability to multitask and prioritize tasks under pressure.
High degree of professionalism and emotional intelligence.
If you are passionate about the legal field and eager to contribute to a dynamic team, we invite you to apply for the Legal Assistant position at the Law Offices of Debra A. Thomas today!
Job Type: Full-time
Pay: $20.83 – $22.00 per hour
Expected hours: 37.5 per week
Benefits:
401(k)
Health insurance
Paid time off
Schedule:
8 hour shift
Monday to Friday
Ability to Commute:
Towson, MD 21204 (Required)
Work Location: Hybrid remote in Towson, MD 21204
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Title: Front Office Assistant Receptionist/Scheduler
Company: HOWARD C FRYDMAN
Location: Burbank, CA
